Construction AP/AR Specialist

Construction AP/AR Systems Specialist

About Us

S.E.T., Inc. and SUSCO, LLC are growing, and we are looking for an AP/AR Specialist who is ready to do more than traditional invoice entry.

This is not your average AP/AR role. Our accounting processes are becoming more automated, more system-driven, and more connected across platforms. The accounts payable side of this position is supported by established digital workflows, including hh2 for invoice processing and approvals. The accounts receivable side requires stronger construction billing knowledge, attention to contract details, customer communication, documentation, and follow-through.

We are looking for someone who is highly computer-efficient, comfortable learning and improving systems, and able to support accounting workflows across multiple entities in a growing heavy highway construction environment.

Position Summary

The Construction AP/AR Systems Specialist will support daily accounting operations with a focus on accounts payable, accounts receivable, construction billing, payment processing, job costing accuracy, documentation, and financial data integrity.

This role works closely with Accounting, Operations, Project Management, vendors, customers, and leadership to make sure invoices, billings, payments, records, and system workflows are accurate, organized, and moving forward.

This is a great opportunity for someone who understands accounting support but also enjoys technology, systems, process improvement, and working in a growing company.

Key ResponsibilitiesAccounts Payable

• Process vendor invoices accurately and timely through established digital workflows.
• Review invoices for proper coding, job numbers, cost codes, and general ledger accuracy.
• Match invoices to purchase orders, contracts, tickets, approvals, and supporting documentation.
• Route invoices through the proper approval process using hh2 and other internal systems.
• Resolve invoice discrepancies with vendors, project teams, and internal staff.
• Support payment processing and AP aging accuracy.
• Maintain organized electronic records for AP transactions.

Accounts Receivable and Construction Billing

• Prepare and issue customer invoices based on contract requirements.
• Support construction billing, including progress billing, quantities, retainage, backup documentation, and job-related billing details.
• Apply customer payments accurately.
• Monitor AR aging and assist with follow-up on outstanding receivables.
• Communicate professionally with customers regarding billing status, payment questions, and documentation needs.
• Identify billing issues, missing documentation, short payments, retainage concerns, or collection risks and escalate when needed.
• Help ensure billings are complete, accurate, timely, and aligned with project and contract requirements.

Systems, Technology, and Process Support

• Use accounting and construction software to support AP, AR, job costing, approvals, documentation, and reporting.
• Work within hh2, Foundation Software, Microsoft SharePoint, Microsoft 365, and other connected systems.
• Support clean digital recordkeeping and controlled document storage.
• Assist with workflow improvements, process updates, and system integration efforts.
• Use AI tools responsibly to improve efficiency, organization, communication, documentation, and repeatable processes.
• Help identify where systems, documents, or processes are not communicating well and support improvements.
• Maintain strong data accuracy across platforms.

Reconciliation and Reporting Support

• Assist with AP and AR aging review.
• Support reconciliation of AP and AR subledgers to the general ledger.
• Assist with month-end close support related to AP and AR.
• Identify discrepancies, missing information, or process gaps.
• Support audit requests, accounting reviews, and internal control documentation.

What We’re Looking For

We are looking for someone who is detail-oriented, tech-forward, organized, and comfortable working in a growing construction environment.

The right person will not only process transactions accurately, but also understand how accounting data flows through systems, how documentation supports billing and payment, and how technology can improve accuracy and efficiency.

This role requires someone who is comfortable working beyond spreadsheets. Excel skills are helpful, but this position requires strong overall computer efficiency, digital organization, system navigation, and the ability to learn and improve connected workflows.

Required Qualifications

• 2–5 years of hands-on AP, AR, billing, accounting support, or related experience.
• Strong computer skills and ability to work across multiple systems.
• Experience with Microsoft 365, including Outlook, Excel, Teams, and SharePoint.
• Ability to learn and work within accounting, construction, document management, and workflow systems.
• Strong attention to detail and accuracy.
• Ability to organize digital records and follow established processes.
• Professional communication skills with vendors, customers, and internal teams.
• Ability to manage deadlines, follow up on missing information, and keep work moving.
• Comfort using AI tools responsibly as part of daily work and process improvement.

Preferred Qualifications

• Construction accounting, heavy highway, civil construction, or job costing experience.
• Experience with Foundation Software.
• Experience with hh2 or similar construction workflow, approval, or document management tools.
• Experience supporting system integrations, process improvement, or workflow automation.
• Familiarity with progress billing, retainage, lien waivers, purchase orders, contracts, cost codes, and project-based accounting.
• Experience supporting multiple companies, divisions, or entities.

This Role Is a Good Fit If You

• Like accounting, but also like systems, process, and technology.
• Are comfortable working in more than one software platform.
• Understand that accuracy matters because accounting data impacts job costing, cash flow, vendor relationships, and customer billing.
• Can follow a process, but also recognize when a process needs cleaned up.
• Are organized, proactive, and comfortable asking questions.
• Want to be part of a company that is growing and modernizing how work gets done.

This Role May Not Be a Good Fit If You

• You are looking for basic data entry only.
• You are uncomfortable learning new systems.
• You prefer paper-heavy processes over digital workflows.
• You do not enjoy follow-up, documentation, or detail-driven work.
• You are looking for a role limited only to spreadsheets.

Schedule and Work Environment

This is a full-time, office-based position with standard core business hours.

This role supports a fast-paced heavy highway construction business and interacts regularly with Accounting, Operations, Project Management, vendors, customers, and leadership.

Why Join Us

S.E.T., Inc. and SUSCO, LLC are growing. As we continue to expand, we are investing in better systems, cleaner processes, stronger documentation, and more efficient workflows.

This is an opportunity for someone who wants to grow with the company, help modernize AP/AR processes, and become a key part of the accounting and operations support team.

If you are tech-savvy, detail-oriented, and ready for an AP/AR role that goes beyond basic invoice processing, we would like to hear from you.

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $55,000 - $65,000