Personal Assistant / Executive Assistant Hybrid

PERSONAL ASSISTANT / EXECUTIVE ASSISTANT HYBRID

Location: Henderson / Las Vegas, NV
Job Type: Full-Time
Work Environment: Primarily On-Site with Local Travel
Schedule: Full-time with flexibility based on the principal’s schedule

ABOUT THE ROLE

We are seeking a highly capable, organized, resourceful, and discreet Personal Assistant / Executive Assistant Hybrid to provide comprehensive personal and administrative support to a busy entrepreneur involved in multiple businesses, projects, events, and frequent travel.

This position sits at the intersection of a traditional Personal Assistant and Executive Assistant.

The role will manage the principal’s personal scheduling and logistics while also supporting administrative needs that overlap with professional activities. Responsibilities will range from calendar management, appointments, travel, reservations, household vendors, maintenance coordination, personal errands, meals, and transportation to business-team coordination, research, and administrative follow-through.

This is not a traditional desk-based Executive Assistant position.

The ideal candidate is equally comfortable coordinating an executive meeting, scheduling an HVAC technician, changing an international flight, making a dinner reservation, purchasing something for the principal, picking someone up from the airport, following up with a business contact, or solving an unexpected personal or logistical problem.

The person in this role should ultimately reduce the number of logistical and administrative details requiring the principal’s direct attention.

KEY RESPONSIBILITIES

CALENDAR & SCHEDULE MANAGEMENT

• Manage and maintain the principal’s personal calendar and assist with professional scheduling as needed.
• Schedule and coordinate appointments, meetings, dinners, events, personal commitments, and other obligations.
• Identify scheduling conflicts and proactively recommend solutions.
• Confirm appointments and ensure relevant parties have accurate timing, locations, addresses, and necessary information.
• Coordinate schedules across personal and business commitments.
• Maintain awareness of upcoming deadlines, appointments, travel, events, and important dates.
• Provide reminders and ensure the principal is prepared for upcoming commitments.
• Adjust schedules quickly when priorities change.

PERSONAL & FAMILY SUPPORT

• Provide day-to-day personal and administrative support to the principal.
• Provide appropriate personal and logistical support to the principal’s spouse as part of the overall household support structure.
• Assist the principal and spouse with appointments, reservations, scheduling, purchases, errands, travel-related needs, meals, and other personal logistics.
• Coordinate schedules and logistics involving both the principal and spouse when necessary.
• Maintain discretion and professionalism when handling personal, family, household, and confidential matters.
• Understand priorities and appropriately balance requests involving the principal, spouse, household, and business responsibilities.
• Anticipate recurring personal and household needs rather than waiting to be asked each time.

The principal will remain the primary focus of the position, but the PA/EA should be comfortable providing support to the spouse when needed.

MEALS, DINING & FOOD LOGISTICS

• Coordinate day-to-day meal logistics for the principal and spouse as needed.
• Make restaurant reservations and coordinate dining plans around personal and professional schedules.
• Order meals, takeout, delivery, or catering when appropriate.
• Coordinate meals for meetings, guests, travel days, events, or particularly busy schedules.
• Maintain awareness of the principal and spouse’s food preferences and recurring meal needs.
• Communicate dietary preferences or special requests to restaurants, hotels, caterers, or other food-service providers when necessary.
• Coordinate with the House Manager regarding groceries, household food inventory, kitchen readiness, and items that need to be purchased or replenished.

The PA/EA owns meal logistics and coordination, while the House Manager generally owns the physical organization and readiness of the kitchen, pantry, refrigerator, and household food inventory.

EXECUTIVE & BUSINESS SUPPORT

• Provide administrative support across the principal’s various business interests when needed.
• Communicate with executives, employees, partners, vendors, contractors, and external contacts on behalf of the principal.
• Help coordinate meetings and calls across multiple companies and projects.
• Track requests, decisions, deadlines, and follow-up items.
• Ensure tasks delegated by the principal do not disappear after the initial conversation.
• Follow up with team members and external parties to confirm completion.
• Organize information so the principal can quickly understand the status of outstanding matters.
• Assist with basic research, document organization, information gathering, and special projects.
• Serve as a communication bridge between the principal’s personal schedule and professional teams when necessary.

HOUSEHOLD VENDOR & MAINTENANCE COORDINATION

• Serve as the primary administrative point of contact for household vendors and service providers.
• Schedule maintenance, repairs, installations, inspections, and recurring household services.
• Coordinate plumbers, electricians, HVAC technicians, landscapers, pool services, internet/technology providers, appliance technicians, contractors, and other vendors.
• Obtain quotes and estimates when necessary.
• Coordinate vendor access to the residence.
• Maintain vendor contact information and service history.
• Track open maintenance issues from initial identification through completion.
• Follow up when vendors fail to respond or work remains incomplete.
• Coordinate recurring maintenance schedules and help prevent services from being missed.
• Review invoices and route them appropriately for payment or approval.
• Communicate appointment timing and relevant information to the House Manager.

The House Manager / Organizer will generally identify physical household issues and ensure the residence remains organized and operational. The PA/EA will own the administrative coordination required to resolve those issues.

PERSONAL SHOPPING, ERRANDS & LOCAL LOGISTICS

This position includes a combination of administrative responsibilities and hands-on personal assistance. The PA/EA must be comfortable stepping away from a desk and handling local logistics when necessary.

• Handle personal shopping and purchase items on behalf of the principal and spouse.
• Pick up and return purchases.
• Pick up prescriptions, dry cleaning, packages, documents, food, or other items.
• Handle time-sensitive local errands.
• Transport items between the residence, office, airport, hotels, venues, and other locations.
• Coordinate or personally handle airport pickups and drop-offs when appropriate.
• Assist with luggage and travel-related transportation.
• Coordinate vehicle-related appointments, servicing, detailing, registration, or other automotive needs.
• Handle other driving-related personal or business errands as needed.

Not every errand or transportation need must be personally handled by the PA/EA. Depending on the situation, the PA/EA may coordinate drivers, delivery services, household staff, or other resources.

The expectation is ownership: determine the most efficient way to get something handled and make sure it gets done.

DRIVING & TRANSPORTATION

Candidates must be extremely comfortable driving and should expect driving to be a regular component of this position.

The PA/EA may be responsible for transporting the principal, spouse, guests, luggage, packages, documents, purchases, or other items throughout the Las Vegas/Henderson area.

The ideal candidate:

• Is a confident, safe, and experienced driver.
• Is comfortable driving throughout Las Vegas, Henderson, and surrounding areas.
• Is comfortable regularly driving to and from Harry Reid International Airport and other frequently visited locations.
• Is comfortable driving different types and sizes of vehicles when necessary.
• Maintains a professional demeanor while transporting the principal, spouse, guests, or business associates.
• Is comfortable with airport pickups/drop-offs, waiting periods, changing arrival times, and other transportation logistics.
• Has a valid driver’s license and clean driving record.
• Understands that driving responsibilities may occasionally occur outside standard business hours due to flights, events, dinners, or schedule changes.

TRAVEL & LOGISTICS

Travel preparation will be coordinated collaboratively with the House Manager / Professional Organizer.

The PA/EA will generally take ownership of the administrative and logistical side of travel.

• Research and book domestic and international flights, hotels, ground transportation, and other travel arrangements.
• Prepare and maintain detailed itineraries and confirmations.
• Coordinate airport transportation, departure timing, arrivals, drivers, and other ground logistics.
• Monitor flights and adjust transportation or other arrangements when schedules change.
• Coordinate with hotels, drivers, airlines, venues, promoters, business teams, and other parties as necessary.
• Maintain awareness of passports, travel documents, reservations, and other logistical requirements.
• Communicate packing requirements, schedules, destinations, weather considerations, event requirements, and other relevant information to the House Manager.
• Coordinate luggage, shipping, and other travel-related logistics.

The House Manager will generally focus on the physical preparation and organization of clothing, luggage, toiletries, personal belongings, and frequently used travel items. Both positions are expected to communicate closely to ensure nothing is overlooked.

COMMUNICATION, FOLLOW-UP & INFORMATION MANAGEMENT

• Manage a high volume of requests coming from multiple directions.
• Draft or send routine communications when authorized.
• Follow up persistently and professionally with people who owe information, decisions, documents, payments, appointments, or deliverables.
• Keep clear records of outstanding items.
• Know when to handle something independently and when the principal needs to be involved.
• Communicate concisely and avoid unnecessarily escalating minor issues.
• Protect the principal’s time by filtering administrative noise whenever possible.
• Maintain organized digital records for personal and household matters, including confirmations, receipts, invoices, travel documents, vendor information, and appointments.
• Create simple trackers, checklists, spreadsheets, or systems when needed.

SPECIAL PROJECTS & PROBLEM SOLVING

• Assist with special projects spanning personal, household, and professional needs.
• Research unfamiliar topics quickly and present useful options.
• Coordinate multiple parties to complete time-sensitive projects.
• Troubleshoot unexpected problems independently.
• Take loosely defined requests and determine the steps necessary to complete them.
• Maintain ownership of tasks through completion rather than simply passing information along.

WHAT WE’RE LOOKING FOR

The ideal candidate has excellent administrative skills but also possesses the adaptability and resourcefulness of an exceptional Personal Assistant.

You should be:

• Highly organized and detail-oriented.
• Excellent at calendar and schedule management.
• Resourceful and comfortable figuring things out independently.
• Extremely responsive and reliable.
• Able to manage numerous simultaneous priorities.
• Comfortable working in a fast-moving environment where plans frequently change.
• Strong at following through and closing loops.
• Comfortable communicating with executives, employees, vendors, household staff, contractors, and service providers.
• Able to represent the principal professionally.
• Comfortable handling both significant business matters and small personal details with equal care.
• Comfortable with regular driving, errands, and hands-on personal-assistant responsibilities.
• Able to prioritize without requiring constant instruction.
• Calm under pressure.
• Discreet and trustworthy.
• Technologically capable and comfortable learning new systems.
• Someone who understands that successful executive support often means solving problems before they ever reach the executive.

PREFERRED EXPERIENCE

• 5 years of experience as a Personal Assistant, Executive Assistant, Executive Personal Assistant, Chief of Staff support professional, Family Office Assistant, or similar role preferred.
• Experience directly supporting a founder, CEO, entrepreneur, high-net-worth individual, celebrity, or similarly busy principal strongly preferred.
• Experience managing complex calendars and domestic/international travel.
• Experience coordinating household vendors, contractors, or property-related appointments is highly desirable.
• Experience supporting someone involved in multiple companies or projects is a plus.
• Strong written and verbal communication skills.
• Strong computer and technology skills.
• Comfortable with calendars, email, spreadsheets, shared documents, messaging platforms, travel applications, and task-management systems.

REQUIREMENTS

• Must be located in or able to reliably commute to the Henderson / Las Vegas area.
• Must be comfortable working primarily on-site.
• Valid driver’s license, clean driving record, and reliable transportation.
• Must be very comfortable with regular driving responsibilities.
• Must be legally authorized to work in the United States.
• Must be willing to undergo a background check.
• Must be comfortable with occasional travel if required.
• Must maintain strict confidentiality regarding the principal’s personal life, spouse, residences, businesses, travel, finances, contacts, and activities.
• Flexibility outside traditional business hours may occasionally be necessary depending on travel, events, or urgent requests.

WHAT SUCCESS LOOKS LIKE

Success in this position means the principal spends significantly less time thinking about scheduling, logistics, appointments, household maintenance, meals, travel arrangements, transportation, administrative follow-up, and day-to-day coordination.

When an issue comes up, the expectation is not simply to tell the principal there is a problem. The expectation is to investigate it, identify the appropriate solution, coordinate the necessary people, and bring the matter to completion whenever possible.

The ideal PA/EA becomes a trusted operational extension of the principal—someone who understands priorities, anticipates needs, protects time, follows through relentlessly, and makes both personal and professional life easier to manage.

Pay: From $35.00 per hour

Expected hours: No less than 40.0 per week

Application Question(s):

• How many years of experience do you have directly supporting an executive, entrepreneur, principal, high-net-worth individual, or similar individual?
• This is a hybrid Personal Assistant / Executive Assistant position and is not a desk-only role. Responsibilities include personal errands, shopping, airport pickups/drop-offs, household vendor coordination, meal logistics, travel arrangements, and executive administrative support. Are you comfortable personally handling all of these types of responsibilities?
• Do you have a valid driver's license, clean driving record, and are you comfortable with regular driving as part of your job, including transporting the principal or spouse when needed?
• Please briefly describe your experience managing complex calendars, travel, and day-to-day logistics for an executive or principal.
• This position is primarily on-site in Henderson and requires flexibility. There may occasionally be early mornings, evenings, weekends, airport transportation, or time-sensitive requests outside standard business hours. Are you comfortable with these requirements?
• Are you willing to undergo a background check, in accordance with applicable laws and regulations, as a condition of employment?

License/Certification:

• Driver’s License (Required)

Work Location: In person

Salary : $35