Safety Administrative Assistant

Working under the direction of the Safety Director, this position will assist the Safety and Risk Management Departments with injuries and incidents, workers’ compensation claims, supplies, purchase orders, status reports, training programs, and other safety or risk management tasks. This position is housed within the Safety and Risk Management Departments and works closely with field personnel and project staff.

This job requires the ability and desire to work in a fast-paced, multi-tasked environment, with a focus toward specific safety practices and health programs. It may require occasional travel to branch office locations, job sites, or customer facilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following, and other duties may be assigned.

• Assist with worker compensation related issues and automobile liability claims, including filing and maintaining claims in multiple states.
• Assist with OCIP and CCIP project enrollments, secure certificates of insurance, and coordinate claims and safety requirements with project teams.
• Assist with Company Motor Vehicle Records management and work with the Department to resolve any issues.
• Oversee the Driver’s Alert program.
• Maintain department meeting notes
• Assist with compilation and development of data for annual renewals.
• Create, track, and maintain purchase orders for the Safety Department.
• Ensure ordering for the Safety Department is completed, as needed.
• Prepares and updates various types of status reports for the Safety Department.
• Assist with safety training programs, as needed.
• Assist with creation of safety programs and policies for various job sites.
• Other related duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or GED is required, although a degree is a plus.
• Worker compensation and/or liability/automotive insurance claim experience is preferred.
• Knowledge of claims management processes and procedures is a plus.
• Any safety related certifications or experience are a plus.
• Experience with Microsoft Office, particularly with Excel, is required.
• Demonstrate commitment to company values and have a positive attitude.
• Ability to deal with difficult situations in a professional manner.
• This position will have access to safety-sensitive information, so the candidate must:
• Act professionally and respectfully in a diverse working environment
• Work with integrity and maintain an ethical mindset, particularly with personal information
• Ability to think strategically, make sound decisions, and produce accurate and timely results.
• Building positive working relationships with multiple levels of employees and management.
• Excellent organizational skills.
• Ability to follow up on tasks and assignments in a timely manner.
• Excellent written and verbal communications skills.
• Ability to perform basic business mathematical functions.
• Ability to work with minimal supervision.
• Ability to work effectively in a team environment.
• Complying with all operating policies, procedures, executed plans, and programs is required.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors, and suppliers.

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, see, talk, and listen. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to walk, reach with hands and arms, climb, balance, stoop, kneel, crouch, or crawl. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The strength rating for this position is classified as sedentary work which entails exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently to life, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Environmental conditions for the position include frequently inside and occasionally outside and dust. The position occasionally requires eye protection. Operation of a computer, telephone, headphone, hand calculator, and copiers/fax machine is required. Understanding simple math, legal documents, simple memos, and business letters is required. Writing simple memos, summaries, and business letters is required. While performing the duties of this job, the employee is occasionally required to commute to customer and company locations by land and air.