Finance Administrative Assistant

Position Overview

RYSE Construction is seeking a reliable, highly organized Administrative Assistant to support the Director of Finance in a fast-paced commercial construction environment. This role is a critical support position that helps keep day-to-day office, financial, and operational workflows moving smoothly.

The right person is detail-oriented, trustworthy, and adaptable- someone who can shift priorities quickly, “wear different hats,” and stay calm while juggling multiple requests. No two days look the same, and flexibility is essential.

Key Responsibilities

Administrative & Office Support

• Provide direct administrative support to the Director of Finance, including scheduling, document prep, and follow-up coordination

• Answer phones and route calls professionally to the appropriate team members

• Support office operations and help improve internal systems and processes

• Assist company leadership as needed with scheduling, coordination, and administrative support

Organization & Documentation

• Maintain organized digital and physical filing systems (consistent naming, version control, archiving)

• Collect, track, and organize project closeout documentation (warranties, manuals, lien waivers, turnover packages, etc.)

• Coordinate, collect, organize, and archive end-of-job photos for project closeout, recordkeeping, and marketing use

Finance Support

• Assist with audits, reporting, and special projects as requested by the Director of Finance

• Help ensure sensitive documentation is handled correctly and available when needed

Coordination & Company Initiatives

• Order and manage company swag, branded materials, and office supplies

• Assist with coordinating team events, internal initiatives, and company-wide activities

Required Skills & Qualifications

• High school diploma or equivalent required (Associate’s degree preferred)

• 2 years of administrative experience preferred (construction, accounting, or professional services a plus)

• Strong organizational skills with the ability to manage multiple priorities and deadlines

• Strong attention to detail and follow-through

• Professional communication skills (phone, email, and in-person)

• Proficiency with Microsoft Office or Google Workspace; ability to learn new systems quickly

• Ability to work independently, anticipate needs, and exercise sound judgment

Core Competencies (What Success Looks Like)

• Reliable and responsive: follows through and communicates clearly

• Organized operator: keeps files, documentation, and tracking systems clean and current

• Adaptable problem-solver: adjusts quickly in a fast-moving construction environment

• Team-first mindset: willing to jump in where needed with a positive attitude

• Confidential and professional: trusted with sensitive financial, personnel, and company information

Work Environment & Expectations

• Primarily office-based with frequent interaction across departments (project teams, finance, leadership)

• Fast-paced environment with shifting priorities; flexibility and professionalism are essential

Confidentiality Requirement

This position requires strict confidentiality regarding financial records, personnel matters, project information, and company operations.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $18 - $20