Administrative Assistant

Job Title: Administrative Assistant

Location: Newark Beth Israel Medical Ctr

Department Name: Environmental Services

Req #: 0000254498

Status: Hourly

Shift: Day

Pay Range: $22.77 - $22.77 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Administrative Assistant is responsible for performing secretarial and general office duties for Environmental Services.

Qualifications:

Required:

• High School diploma or equivalency
• Successful completion of general orientation and department specific orientation

Preferred:

• College Degree

Scheduling Requirements:

• Shift: Day
• Status: Full Time
• Hours: 37.5 Hours
• Time: 9:00am-5:00pm

Essential Functions:

• Performs secretarial and general office duties for Environmental Services,
• Receives and appropriately directs all phone calls,
• Organizes and maintains files,
• Completes statistical information as directed,
• Is responsible for reporting identified safety issues such as hazardous environments (i,e, damaged floors/walls/ceiling tiles/unsecured areas) and medical errors, etc.,
• Assembles process improvement data and formats for interpretation by the management team,
• Communicates effectively with shift supervisors regarding staffing, bed status, and department priorities,
• Coordinates conference room scheduling set up with room scheduler and EVS staff members,
• Coordinates employee sign-in sheets with shift supervisors,
• Inventories and processes product requisitions and supplies according to existing inventory levels within budget,
• Maintains current department rosters and staff educational files,
• Manages department employee scheduling, including creating and maintaining weekly schedules, PTO requests, and biweekly payroll processing.
• Manages the calendar for the department director, including scheduling meetings and interviews, and keeps the appointment calendar current.
• Prepares all quality assurance reports in required formats,

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience for every member of the team.  We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time.  As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. 

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer!