Office Assistant II

Job Title: Office Assistant IIContract Days: 7.5 hrs/day, 240 daysThe Office Assistants are directly supervised and evaluated by the department administrator.Qualifications of Employment: High school diploma or GED requiredAdvanced computer skills: Efinance, Eschool preferredMicrosoft, Excel, Google knowledgePass a background check (RSD will reimburse once passed)Professional communication skillsBilingual in Spanish is strongly preferredPositive disposition & people skillsProper grammar usage with EnglishGreet people in a welcoming mannerExperience with people and families from diverse backgroundsAccounting skills: Budgeting, purchasing process, record keepingExperience in specific office work preferredEssential Duties and Responsibilities: Any responsibilities listed for clerk, parapro, or registrars.Follow district purchasing and accounting procedures: RequisitionsAssist and manage budgeting reports for all programsPurchase ordersRSD Tier II trainingAssist with audits and monitoring visitsProfessionalism with all shareholders: students, parents, staff - (warm, caring, professional at all times)District level data entry for Efinance, Eschool, & any other data management siteDistrict Event Coordination (organization, purchasing, scheduling, double checking mistakes, communication, etc)Maintains and monitors official student transcripts, report cards, & checks creditMaintaining teacher and student recordsStay current on any compliance regulations or rules for your departmentParticipate in cross training and any professional development as assignedMaintaining, distribution, and record keeping for any devices (laptops, ipads, etc)Uphold confidentiality - FERPAFollow all RSD policies and proceduresBe responsible for correctly documenting timesheets and any other documentationCheck and reply to emails & phone calls within 24 hoursOther duties as assigned.7.5 hrs/day (Example Schedules): 7:30 - 3:30 with 30 minute lunch (unpaid) 2 fifteen minute paid breaks7:45 - 3:45 with 30 minute lunch (unpaid) 2 fifteen minute paid breaks8:00 - 4:00 with 30 minute lunch (unpaid) 2 fifteen minute paid breaks8:00 - 4:30 for Central Office staff: 1 hr lunch (unpaid) 2 fifteen minute paid breaks