Office Assistant II

Job Title: Office Assistant II Contract Days:  7.5 hrs/day, 240 days The Office Assistants are directly supervised and evaluated by the department administrator. Qualifications of Employment: High school diploma or GED required Advanced computer skills: Efinance, Eschool preferred Microsoft, Excel, Google knowledge  Pass a background check (RSD will reimburse once passed) Professional communication skills  Bilingual in Spanish is strongly preferred  Positive disposition & people skills Proper grammar usage with English  Greet people in a welcoming manner Experience with people and families from diverse backgrounds Accounting skills: Budgeting, purchasing process, record keeping  Experience in specific office work preferred  Essential Duties and Responsibilities: Any responsibilities listed for clerk, parapro, or registrars. Follow district purchasing and accounting  procedures:  Requisitions  Assist and manage budgeting reports for all programs Purchase orders RSD Tier II training   Assist with audits and monitoring visits  Professionalism with all shareholders: students, parents, staff - (warm, caring, professional at all times) District level data entry for Efinance, Eschool, & any other data management site District Event Coordination (organization, purchasing, scheduling, double checking mistakes, communication, etc) Maintains and monitors official student transcripts, report cards, & checks credit  Maintaining teacher and student records  Stay current on any compliance regulations or rules for your department  Participate in cross training and any professional development as assigned  Maintaining, distribution, and record keeping for any devices (laptops, ipads, etc) Uphold confidentiality - FERPA  Follow all RSD policies and procedures Be responsible for correctly documenting timesheets and any other documentation Check and reply to emails & phone calls within 24 hours  Other duties as assigned.   7.5 hrs/day (Example Schedules): 7:30 - 3:30 with 30 minute lunch (unpaid) 2 fifteen minute paid breaks  7:45 - 3:45 with 30 minute lunch (unpaid) 2 fifteen minute paid breaks  8:00 - 4:00 with 30 minute lunch (unpaid) 2 fifteen minute paid breaks 8:00 - 4:30 for Central Office staff:  1 hr lunch (unpaid) 2 fifteen minute paid breaks