What are the responsibilities and job description for the Project Coordinator II position at Russell Sigler, Inc.?
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Russell Sigler Inc., headquartered in Tolleson, Arizona, has been an independent distributor of industry-leading Carrier products for over 50 years throughout the Southwestern US. In 2012, Sigler received the ACE award for the fastest growing privately owned business in Arizona. In 2010, in a joint venture with Carrier Air Conditioning, Sigler acquired the California territory making Sigler one of the largest HVAC distributors in the world.
Sigler employees have the choice of many benefit options, including Medical, Vision, Dental, Life insurance, Long and Short Term Disability, Long Term Care, Critical Illness and Accident insurance. Additional benefits include a Health Savings Account (HSA), Employee Assistance Program (EAP), 401(k), Profit Sharing, 401(k) Matching, Pet Insurance, Legal Shield/Prepaid Legal, paid vacation, sick leave and holidays.
Position Summary:
The Project Coordinator reports directly to the Customer Service Sales Manager and plays a key role within the Field Operations Team. This position supports VRF, controls, and equipment service activities while serving as a liaison between the Field Operations and Commercial Sales Teams. The role is responsible for coordinating administrative, financial, and logistical tasks to ensure effective project execution, resource allocation, and customer satisfaction.
Key Duties and Responsibilities
Project Administration
- Maintain intimate knowledge of project schedules from the Sales and Field Operations teams
- Maintain and track accurate, up-to-date project documentation
- Ensure adequate inventory levels to support project and customer needs
- Participate in internal and external training and certification courses as required by the company
- Perform additional duties as assigned by management
Financial Management
- Manage sales orders, purchase orders, invoices, concessions, and credits
- Reconcile projects to ensure cost, billing, and documentation accuracy
- Manage requests for subcontractor payments and approvals
- Maintain and update financial tracking spreadsheets for projects
- Conduct monthly meetings with Project Managers to complete billings and financial projections
- Manages the commercial controls warranty program
Field Coordination & Logistics
- Ensure service requests include complete scopes of work, cost estimates, and sell prices
- Assign and dispatch qualified technicians or subcontractors according to scope and scheduling needs
- Coordinate deliveries to ensure materials arrive on schedule and in proper condition
- Procure materials for field service work and coordinate pickup with field personnel
- Review completed jobs for accuracy and completeness prior to invoicing customers
- Coordinate and process returns, warranty parts, and proof of deliveries
Critical Knowledge and Skills:
- Strong analytical skills and attention to detail
- Excellent communication, teamwork, and organizational abilities
- Proven multitasking and time-management skills under pressure
- Self-motivated, proactive, and able to work independently or collaboratively
- Proficiency in Microsoft Office; familiarity with Access, HVACpartners, and Sage is a plus
Education and Experience:
- High school diploma
- 3 years related experience preferred
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- ** Russell Sigler, Inc. (Sigler) is an equal opportunity employer. All applicants will be considered for employment based on merit, qualifications, and business need **
Job Type: Full-time
Pay: $22.21 - $34.10 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $22 - $34