What are the responsibilities and job description for the Project Coordinator II position at RUSSELL SIGLER INC?
Join the Sigler family!
Russell Sigler Inc., headquartered in Tolleson, Arizona, has been an independent distributor of industry-leading Carrier products for over 50 years throughout the Southwestern US. In 2012, Sigler received the ACE award for the fastest growing privately owned business in Arizona. In 2010, in a joint venture with Carrier Air Conditioning, Sigler acquired the California territory making Sigler one of the largest HVAC distributors in the world.
Sigler employees have the choice of many benefit options, including Medical, Vision, Dental, Life insurance, Long and Short Term Disability, Long Term Care, Critical Illness and Accident insurance. Additional benefits include a Health Savings Account (HSA), Employee Assistance Program (EAP), 401(k), Profit Sharing, 401(k) Matching, Pet Insurance, Legal Shield/Prepaid Legal, paid vacation, sick leave and holidays.
Position Summary:
Project Coordinator II provides assistance in the scheduling, reporting, and quality control functions of all Commercial project activities of varying size and complexity.
Key Duties and Responsibilities:
- Analyze project requirements while evaluating and recommending sound approaches or applications to meet the needs of projects and clients
- Coordinate project activities and request for changes from original specifications
- Act as liaison between Sales, Order Fulfillment, Contractors, Engineering, Vendors, Factories, and Transport Companies.
- Consistently maintain digital job files with appropriate supporting documents
- Maintain intimate knowledge of clients’ project schedule requirements from sales teams and contractor feedback
- Manage risk and establish project recovery plans
- Maintain projects in Sharepoint
- Provide job account documentation to the credit department
- Update jobs on order sheets and send to customers through Sharepoint
- Reconcile project close out and provide partial or full releases to A/R
- Interact and support outside sales employees, engineers, and technical associates as assigned by department supervisor
- Responsible for accuracy in all aspects of the jobs from creation until all orders are closed
- Coordinate deliveries and crane meets/lifts
- Track, monitor and handle order revisions (deductions and additions)
- Handle credit and rebills, concessions and proof of deliveries
- Support and file freight claims
- Assist customers and credit department with credit holds, CODs, and credit card payment information
- Review part numbers and pricing
Critical Knowledge and Skills:
- Strong interpersonal, organizational and communication skills with the ability to work with cross functional teams
- Good time management and follow-up skills
- Proficient in MS Project and MS Office Suite
- Accurate data entry skills
- Ability to multitask, be organized, pay attention to detail, and resolve issues
- Work independently with minimal supervision in fast paced work environment
- Research using HVAC Partners with access to ECAT, QuotePro and CarrierAppsHub systems and software to obtain product guides, information, catalogs and manufacturing literature
- Respond effectively to daily issues
- Establish facts and draw valid conclusions; create and execute plans
- Reliable, ability to work hours dictated by the demands of the position
- Required to learn HVAC Carrier Products and software (Sage, HVAC Partners, and vendor websites)
- Able to understand or learn mechanical schedule specification interpretation
- Work in a constant state of alertness and safe manner
Experience:
- Required experience in an operational position with high-speed input/output
- AA/AS-BA/BS degree or related experience in the HVAC industry preferred
** Russell Sigler, Inc. (Sigler) is an equal opportunity employer. All applicants will be considered for employment based on merit, qualifications, and business need **