What are the responsibilities and job description for the Accounts Payable Associate position at Rush Copley Medical Center?
POSITION PERFORMANCE PLAN – Accounts Payable Associate
Position Summary: Assists in Accounts Payable processing.
Primary Customers: Fiscal Services and all hospital team members.
Patient/Family/Customer First
Accounts Payable
Position Summary: Assists in Accounts Payable processing.
Primary Customers: Fiscal Services and all hospital team members.
Patient/Family/Customer First
- Treats others with courtesy, respect, and caring touch in all interactions.
- Goes the extra mile to identify, fulfill, and exceed customer needs. Puts those needs first.
- Promotes patient rights, patient safety and ensures confidentiality and privacy at all times.
- Recognizes, respects, and effectively communicates with all cultures.
- Treats each employee as an equal and valued member of the team; works cooperatively with other employees to complete the work.
- Willingly flexes to meet the changing workload demands and priorities.
- Helps make Rush Copley a great place to work by promoting positives and committing to resolve problems.
- Upholds RCMC Employee Behavior Standard in all interactions to improve teamwork and enhance patient satisfaction.
- Adheres to the Code of Conduct of RCMC in the performance of job duties and promotes the adherence of others as well.
- Follows the National Patient Safety Goals.
- Is mindful and compliant with Red Rules.
- Prevents recognized safety hazards by using the Push the Button Campaign and proactively reporting near misses
- Maintains and supports a Just Culture by reporting errors.
- Identifies potential opportunities and participates collaboratively to make improvements.
Accounts Payable
- Ensures compliance of all Accounts Payable functions according to hospital policies and procedures.
- Reviews all Accounts Payable vouchers to ensure proper periodicity, documentation, account coding and amount; ensures that vouchers are processed in a timely manner.
- Maintains proper month-end cutoff and accurate accrual of open unvouchered items.
- Reviews Accounts Payable, end-of-day report, and changes to the Vendor Master daily; ensures accurateness and propriety.
- Works with Material Management to ensure the timely receipt of receiving documents.
- Creates all batches on the Accounts Payable system with a large volume of data entry and ensures they are properly balanced and closed; ensures that all batches are created in the correct fiscal period.
- Takes the lead on resolving purchase order, contract, invoice, or payment discrepancies.
- Assists in monthly closing.
- Performs scanning, copying and filing.
- Assists with any vendor, payment or check request questions and builds strong relationships with vendors and business unit personnel.
- Reviews cash requirement reports prior to check processing/vendor payment according to department policy; continuously strives to maximize cash flow.
- Reviews processed checks for correct dollar amount and address; ensures appropriate documentation.
- Processes all manual checks in accordance with departmental policy.
- Reviews checks in excess of $50,000 and obtains correct countersignature by the Controller; ensure that checks are mailed in a timely manner or made available for pickup if appropriate.
- Follows up with vendors on all credit balances to ensure recoupment of funds due in a timely manner.
- Acts, as support personnel on an as needed basis for various Fiscal Service functions.
- Assists with special projects upon request.
- Gathers information for year-end audit and various audit workpapers according to hospital policy.
- High School/GED diploma with business and bookkeeping emphasis required.
- Must be customer service-oriented with a commitment to timely and professional customer service.
- Function independently as a self -motivated achiever; but must also possess strong team working ability.
- Must have attention to detail and accuracy, good judgment, organization, and problem solving skills.
- Accounts Payable experience desired.
- Proficiency in Microsoft Windows including Spreadsheet and Word-processing software applications. Experience with Microsoft Office highly desired.
- Intermediate alpha -numeric keyboarding skills (50 wpm).
- Knowledge of Workday or Lawson Accounts Payable and a document imaging environment a plus.
- Excellent written and verbal communication skills required.
Salary : $50,000