About us

As an Administrative Coordinator, your primary responsibilities will include supporting daily operations in the truck shop, with a strong focus on processing invoices, ordering parts, and maintaining accurate records. This role reports directly to the Truck Shop Manager.

WHAT YOU'LL DO

• Work alongside a team of talented professionals who are passionate about their work and strive for excellence.
• Be part of a team that celebrates achievements, promotes teamwork, and recognizes individual contributions.
• Apply a positive and enthusiastic approach to customer service while maintaining professionalism and a friendly demeanor.
• Take ownership of challenging assignments and have the autonomy to implement innovative solutions.
• Collaborate with a team to leverage collective expertise to achieve shared goals and deliver exceptional results.

RESPONSIBILITIES AND EXPECTATIONS

• Demonstrate behaviors that exemplify Rural King's Values: People First, Integrity, Attitude, Initiative, Teamwork, Accountability, and Continuous Improvement
• Provide friendly, proactive, and professional internal and external customer support while assisting with inquiries, concerns, and issues promptly and effectively.
• Actively participate in learning initiatives such as training programs, workshops, and webinars. Leverage these opportunities to acquire new knowledge, refine existing skills, and stay current on the latest developments.
• Create and process invoices for repairs and services.
• Order truck parts, tools, and shop supplies from vendors.
• Compare pricing and availability between suppliers.
• Coordinate with technicians to keep records current.
• Maintain organized files for invoices, purchase orders, and service records.
• Performed other duties as assigned.

PREFERED QUALIFICATIONS

• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn fleet and maintenance systems.
• Comfortable navigating computer systems and software to assist customers or manage tasks.
• Demonstrate strong written and oral interpersonal and communication skills while interacting with all levels of management at the DC and Store Support Center.
• Working knowledge of DOT/FMCSA regulations and compliance processes.
• Must be effective in a team environment.

THOSE WHO SUCCEED POSSESS

• Excellent verbal and written interpersonal and communication skills.
• Ability to effectively resolve conflicts and address challenges that may arise in relationships.
• Strong interpersonal skills to build rapport, foster relationships, and collaborate effectively.
• Demonstrated preference for working in a structured and organized environment, with a track record of effectively following processes and procedures.
• Effectively articulate expectations, requirements, and boundaries while listening to others' perspectives.
• Experience in managing multiple tasks and maintaining an initiative-taking and results-driven approach.

PHYSICAL REQUIREMENTS

• Must be able to sit or stand for prolonged periods.
• Must be able to lift 50 pounds at times.
• Must be able to access and navigate all facilities.
• Must be able to verbally communicate effectively with others (in-person and via electronic devices).
• Must be able to see at close and far distances.
• Must be able to lift, bend, carry, and push repetitively.

Reasonable accommodation may be made to enable individuals with disabilities to perform essential job functions.