What are the responsibilities and job description for the Shop Manager position at Ruppert Landscape Maintenance?
Job Title: Shop Manager
Location: Richmond, VA
Schedule: Monday – Friday
About Us:
Ruppert Landscape is a privately held commercial landscape maintenance and construction company based in Laytonsville, MD. With a multi-state presence and a small company feel, our mission is to provide opportunities for our people, take care of our customers, and be good stewards of the environment and our community.
Position Description:
The Shop Manager oversees all aspects of fleet vehicle and equipment maintenance, ensuring timely, high-quality repairs and adherence to company maintenance standards. This role coordinates daily operations, including inspections, seasonal reconditioning, inventory management, and expense tracking. The Shop Manager leads shop staff, supports training initiatives, and maintains a clean, safe, and organized work environment while collaborating closely with regional and branch teams to minimize downtime and maximize operational efficiency.
Responsibilities:
- Oversee and perform high-quality, timely repairs on fleet vehicles and equipment to ensure operational readiness and safety
- Lead the execution of comprehensive seasonal maintenance programs (Winter and Summer Recon) in accordance with company standards
- Manage regular vehicle washing and waxing schedules as outlined in fleet maintenance policies
- Coordinate all scheduled and unscheduled maintenance activities with branch personnel to minimize downtime and ensure service continuity
- Conduct morning inspections (A.M. inspections) as assigned by the Regional Fleet Manager to verify vehicle and equipment readiness
- Support the upkeep and cleanliness of maintenance yard areas (Pad Maintenance) to maintain safe and efficient operations
- Assist in tracking and managing inventory levels for vehicles and equipment under the direction of the Regional Fleet Manager
- Monitor and report any instances of equipment misuse or abuse in a timely and appropriate manner to ensure accountability
- Participate in the training of team members on the proper use, care, and maintenance of vehicles and equipment
- Issue purchase orders at the point of sale for all approved materials and services, ensuring alignment with procurement policies
- Monitor and manage shop-related expenses, maintaining adherence to approved budgets
- Review, process, and submit all invoices in a timely and accurate manner
- Perform various administrative tasks including maintaining up-to-date records in systems such as the recon tracker, shop expense tracker, and mileage reports; managing the shop bulletin board for effective communication
- Ensure the parts room is adequately stocked with essential components and supplies to support uninterrupted operations
- Maintain the functionality of the fueling system (if applicable) to support daily fleet operations
- Uphold cleanliness and organization standards in the shop to promote a safe, productive, and professional work environment
- Perform additional tasks and responsibilities as assigned by the Regional Fleet Manager
Reports To: Regional Shop Manager
Hours: Full Time
Compensation: $60,000-$70,000 annually (depending on experience)
Qualifications:
- Proven ability to diagnose, troubleshoot, and perform repairs on a variety of vehicles and equipment in a timely and effective manner
- Excellent organizational skills with the ability to prioritize tasks, manage multiple responsibilities, and maintain accurate records
- Strong verbal and written communication skills, with the ability to convey technical information clearly and professionally
- Highly motivated self-starter with a proactive mindset and strong sense of initiative
- Demonstrated ability to consistently meet administrative requirements, including documentation, reporting, and compliance tasks
- Professional demeanor with the ability to interact effectively with internal teams and external customers, representing the company in a positive manner
- Capacity to develop and maintain productive relationships with vendors and service providers to ensure high-quality support and materials
- Dependable and reliable, with a strong work ethic and commitment to operational excellence
What We Offer:
- Competitive compensation package commensurate with experience and qualifications
- Comprehensive on-the-job training and continuous professional development opportunities
- Paid time off (PTO) to support work/life balance and personal well-being
- Comprehensive medical, dental, and vision insurance plans
- Flexible Spending Account (FSA) options for eligible healthcare and dependent care expenses
- 401(k) retirement savings plan with company match
- Supportive work environment that values flexibility and promotes a healthy work/life balance
- A collaborative, family-oriented company culture focused on respect, teamwork, and employee growth
Ruppert Landscape is an Equal Opportunity and E-verify Employer.
Salary : $60,000 - $70,000