Accounts Payable

Position Summary

Runk and Pratt Companies is seeking a detail-oriented Accounts Payable Specialist responsible for managing the company’s accounts payable process and entering vendor bills accurately into QuickBooks. This position ensures timely and accurate payment of invoices, proper record keeping, and compliance with company accounting procedures. The ideal candidate will have strong organizational skills, attention to detail, and prior experience working with QuickBooks in a high-volume environment.

Key Responsibilities

• Enter vendor invoices and bills into QuickBooks accurately and in a timely manner

• Review invoices for proper documentation and approval prior to entry and payment

• Maintain organized electronic and/or paper filing systems for invoices and payment records

• Verify account coding and ensure expenses are allocated to the correct departments and locations

• Reconcile vendor statements and resolve any discrepancies

• Communicate with vendors regarding invoice questions, payment status, and account issues

• Prepare weekly or bi-weekly accounts payable reports as requested

• Maintain accurate vendor records including W-9 documentation

• Ensure compliance with company policies and accounting procedures

• Support the accounting team with additional administrative or financial tasks as needed

Required Qualifications

• Must have experience with QuickBooks (required)

• Minimum 2–3 years of accounts payable or accounting experience preferred

• Strong data entry and organizational skills

• High attention to detail and accuracy

• Ability to manage multiple invoices and deadlines

• Strong communication and problem-solving skills

• Proficiency in Microsoft Office, particularly Excel

Preferred Qualification

• Experience working with multiple departments or locations

• Experience in healthcare, assisted living, or multi-entity companies

• Understanding of general accounting principles

Salary : $42,000 - $50,000