What are the responsibilities and job description for the Order Flow Data Specialist – All Brands position at Rugs USA?
About RugsUSA
Since launching in 1998, Rugs USA has established itself as a leading innovative online destination for an extensive variety of high-quality, on-trend area rugs at prices customers won’t find anywhere else. Passionate about the impact that the perfect rug brings to a space, we foster close relationships with the designers, artisans, and factories who make our goods, giving us the ability to simplify our business model and deliver exceptional pricing and a vast assortment of styles. By guiding our customers through the rug buying process and offering a curated selection of complementary lighting and accessories, we’ve become our customers’ ultimate secret weapon in bringing their vision of home to life - at any budget.
Position Overview
The Purchase Order Data Analyst supports the Planning Team by creating and managing purchase orders, monitoring inbound supply and ensuring accurate invoice processing. This role combines data analysis with hands-on purchasing responsibilities to ensure material and inventory are ordered accurately and delivered on time to support demand plans.
Essential Job Functions
Since launching in 1998, Rugs USA has established itself as a leading innovative online destination for an extensive variety of high-quality, on-trend area rugs at prices customers won’t find anywhere else. Passionate about the impact that the perfect rug brings to a space, we foster close relationships with the designers, artisans, and factories who make our goods, giving us the ability to simplify our business model and deliver exceptional pricing and a vast assortment of styles. By guiding our customers through the rug buying process and offering a curated selection of complementary lighting and accessories, we’ve become our customers’ ultimate secret weapon in bringing their vision of home to life - at any budget.
Position Overview
The Purchase Order Data Analyst supports the Planning Team by creating and managing purchase orders, monitoring inbound supply and ensuring accurate invoice processing. This role combines data analysis with hands-on purchasing responsibilities to ensure material and inventory are ordered accurately and delivered on time to support demand plans.
Essential Job Functions
- Purchase Order Management
- Create, confirm, manage, and track all purchase order data
- Communicate final purchase orders to vendors and confirm order acknowledgements
- Maintain accurate PO records within the ERP system
- PO Maintenance
- Follow up of changes/revisions to all impacted parties.
- Invoice and Shipping Confirmations
- Ensure accuracy and request necessary adjustments prior to submission (to include air/sea).
- ASN Creation
- Support as needed finance in invoice documentation
- Data Review and Reporting
- Review purchase order data for accuracy, completeness and compliance
- Using the ERP systems to track, report and maintain accurate PO Data, including pricing, quantities and supplier information
- Track PO lifecycle (creation, approval, fulfillment, closure)
- Maintain data integrity within ERP
- Vendor/Agency Management and Communications
- Manage vendor planning communications from PO confirmation through warehouse receipt
- Track and work with Supply Chain and Freight Forwarders on all international shipments
- Communicate with Product Development regarding sample and courier shipments.
- Minimum 2 years’ relevant experience - purchasing office experience a plus
- Proficiency in MS Excel/Word
- Experience with ERP systems – Quicksight, Airtable, Ofbiz and Manhattan a plus
- Ability to multi-task with good time management skills
- Have a strong sense of urgency and a high level of accuracy/attention to detail
- Able to prioritize and make decisions in a timely manner.
- Desire to grow, take on new responsibilities and establish yourself on a team.
- A culture that promotes a healthy work/life balance
- Benefits package offered to all eligible full-time employees (including medical, dental, vision, PTO, 401(k)
- Exposure to career advancement opportunities across all departments
- Generous employee discount that can be used across our house of brands!