Executive Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant with a strong background in e-commerce platforms such as Amazon and Shopify. This role supports senior leadership through high-level administrative coordination, calendar management, communication oversight, and operational support related to ongoing e-commerce initiatives.

Executive Support & Coordination

• Serve as the primary point of contact and liaison between senior leadership, internal teams, and external partners.
• Manage and optimize executive calendars, including scheduling, prioritizing meetings, and coordinating appointments across multiple time zones.
• Prepare agendas, briefings, and follow-up documentation for meetings and strategic discussions.
• Handle confidential information with professionalism, discretion, and sound judgment.
• Assist with travel planning, itineraries, accommodations, and meeting logistics.

E-Commerce Administration

• Support Amazon Seller Central and Shopify store operations as needed, including monitoring orders, updating listings, assisting with promotions, and coordinating with marketing or operations teams.
• Track key performance metrics and assist in preparing weekly/monthly reports for leadership.
• Coordinate with fulfillment, customer service, and marketing departments to ensure smooth workflow and timely execution of e-commerce activities.

Project & Operations Support

• Organize and manage cross-functional projects, ensuring deadlines are met and communication remains clear.
• Assist leadership with operational tasks such as vendor communication, document management, data entry, and workflow optimization.
• Prepare presentations, reports, and documentation for internal and external stakeholders.

• 3–5 years of experience as an Executive Assistant, Administrative Coordinator, or similar role.
• Hands-on experience with Amazon Seller Central and Shopify platforms.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to manage shifting priorities and work in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace / Microsoft Office Suite; experience with project-management tools is a plus (e.g., Asana, ClickUp, Trello).
• Demonstrated ability to support senior leadership and handle sensitive information.
• Must be U.S.-based with flexible availability to coordinate across time zones.

• Experience in e-commerce marketing, operations, or customer support.
• Ability to analyze e-commerce data and prepare performance reports.
• Comfortable working independently and making informed decisions on behalf of leadership.