Office Coordinator

At RRM, we inspire and support each other through collaboration, respect, and innovation to create environments people enjoy.

We’re seeking an Office Coordinator who thrives in a fast-paced environment and excels at keeping operations organized and efficient. This role is central to supporting our managers, staff, and clients through top-notch administrative services and office coordination

Your role looks like:

• Producing, proofreading, editing, and distributing a variety of documents, including letters, reports, proposals, and contracts.
• Ensuring consistency in branding, formatting, grammar, and compliance with company standards.
• Assisting project managers with proposals, project setup, meeting notes, and client communications.
• Coordinating meetings, conference rooms, and travel arrangements.
• Supporting marketing and business development efforts with event coordination and RFP assistance.
• Keeping common areas clean, maintaining office materials, furniture, and equipment, and coordinating repairs with vendors or corporate support.
• Handling supply inventory and ordering, managing service contracts, assisting with subtenants, setting up new hire workstations, and maintaining fleet vehicles.

What you’ll bring to the table

• High School diploma required.
• Minimum 5 years of administrative or project coordination experience.
• Strong proficiency in Microsoft Office.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks.
• Strong written and verbal communication skills.

Above & Beyond:

• AA degree or Bachelor’s degree from a four-year college or university.
• Some work experience in architecture, engineering, surveying, landscape architecture, or planning firm.

We’re eager to learn more about your qualifications and interest in joining our team!

*Psst…at RRM, we recognize that factors such as imposter syndrome or the confidence gap may deter some applicants from applying. However, we encourage you to apply anyways, as we recognize these restraints do not reflect an applicant’s abilities, and we don’t want them to get in the way of us meeting potential RRMers!

ABOUT US:

Ensuring the health and happiness of our RRMers is paramount to how we run our business. RRM Design Group is a 100% employee-owned multidisciplinary design firm with a full spectrum of services, including architecture, landscape architecture, planning, civil and structural engineering, and surveying. Our offices are located along the California coast from Orange County to the Bay Area. Over one-third of our workforce has been with us for a decade or more, and we work on engaging projects in several diverse markets throughout the state.

We value the diversity of intersecting identities and strive to maintain an environment that is equitable, respectful, and inclusive. We expect our work environments to be places of diverse engagement and informed discourse. Ultimately, we acknowledge that our standards of excellence as a multidisciplinary design firm are not separate from the values of diversity, equity, and inclusion.

COMPENSATION:

The hiring range for this role is targeted at $27.75 – $34.38 per hour, dependent on skills and experience.