Executive Assistant (Bilingual Mandarin Chinese)

Responsibilities:

• Serve as the first point of contact by answering calls and routing them to the correct team members or departments
• Handle all incoming and outgoing mail, packages, and courier deliveries
• Coordinate calendars and schedule appointments
• Provide broad administrative support, including:
• Organizing meetings and managing daily communication
• Arranging travel plans and itineraries
• Completing data entry, filing, and maintaining organized records
• Preparing draft documents and transcribing meeting notes
• Perform routine office tasks such as scanning, copying, and faxing
• Accompany and assist the General Manager during business travel when needed
• Offer occasional support for sales activities—such as following up with clients, preparing quotes, and updating customer information—while noting this is not a sales-focused position

Qualifications:

• Strong command of Microsoft Office applications (Word, Excel, PowerPoint)
• Exceptional organizational abilities with strong multitasking and prioritization skills
• Clear, professional communication skills, both written and verbal
• High level of accuracy and attention to detail
• Ability to handle confidential information with discretion
• Experience with QuickBooks or comparable accounting software is an advantage
• Professional phone demeanor and the ability to manage calls smoothly and courteously
• Bachelor’s degree preferred; equivalent experience may be evaluated

Please note: This job description is not exhaustive, and additional responsibilities may be assigned as needed.

🏛️ The company is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees regardless of race, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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