What are the responsibilities and job description for the Executive Assistant position at RPT Athletic Club?
Position Overview
The Executive Assistant will serve as the CEO’s primary support, ensuring smooth daily operations across both business and personal responsibilities. This role requires strong organizational skills, Excel proficiency, operational awareness, and the ability to assist with logistics—including driving to meetings, errands, job sites, and supporting day-to-day mobility needs of the CEO.
Key Responsibilities
Executive Support & Logistics
- Provide reliable transportation support for the CEO as needed (meetings, site visits, errands, airport runs, etc.)
- Run business and personal errands efficiently and professionally
- Assist with on-site needs at gym locations, buildouts, and meetings
- Ensure the CEO is on time and prepared for all in-person commitments
Email, Communication & Workflow Management
- Manage and organize the CEO’s inbox, ensuring timely replies and proper follow-up
- Draft and send professional communications
- Prioritize incoming messages and tasks
Scheduling & Logistics
- Schedule meetings, calls, and travel
- Maintain an efficient and structured calendar
- Prepare meeting briefs and materials
Excel Reporting & Data Tracking
- Manage and update Excel spreadsheets daily
- Track daily sales numbers, leads, conversions, and KPIs
- Prepare weekly/monthly reports and summaries
Membership & Operations Support
- Track membership renewals and plan outreach
- Monitor cancellations and opportunities
- Support operational execution
Administrative & Paperwork Management
- Prepare and organize contracts, forms, and documentation
- Handle invoices, expense tracking, and filing systems
Personal Assistant Responsibilities
- Coordinate personal appointments, errands, and travel
- Support day-to-day personal logistics
Qualifications
- Bachelor’s degree required
- Advanced Excel skills required
- 2–4 years of relevant experience
- Valid driver’s license and clean driving record required
- Must be comfortable driving regularly as part of the role
- Strong organization, communication, and multitasking skills
Pay: $42,000.00 - $60,000.00 per year
Work Location: In person
Salary : $42,000 - $60,000