What are the responsibilities and job description for the Accounts Payable Specialist position at RPM Group Inc.?
Ap/AR
About the Company:
RPM is a warehousing and transportation organization with over 40 years of existence headquartered in New Jersey with operations in New Jersey, Maryland, North Carolina, South Carolina, Virginia, Texas, and California. The Company offers domestic supply chain solutions to facilitate a seamless global trade of goods between importers, exporters, and manufacturers with long-standing customer relationships. RPM is a licensed warehouse operation operating out of food grade, Class A, industrial warehouse buildings providing a quality centered approach to handling and storing of various commodities for customers, primarily serving the coffee market. RPM also provides transportation services with over the road, local truck load, and less than a truck-load pick-up, and delivery service.
Job description:
Generate and process customer invoices for freight, accessorial, and logistics services
Verify billing accuracy by reviewing rates, contracts, PODs, and shipment data
Post customer payments (ACH, wire, check, credit card) and reconcile accounts
Monitor aging reports and follow up on past-due accounts
Resolve billing discrepancies, short payments, and chargebacks
Communicate professionally with customers regarding invoices and payment status
Collaborate with operations, customer service, and sales teams to resolve issues
Maintain accurate AR records and documentation in accounting and TMS systems
Assist with month-end close and AR reporting
Support audits and ad-hoc finance projects as needed
Qualifications
2 years of accounts receivable experience (3PL, logistics, transportation, or freight experience strongly preferred)
Strong understanding of freight billing, accessorial charges, and customer contracts
Proficiency in accounting software and Excel (pivot tables, VLOOKUPs a plus)
Experience with TMS and ERP systems preferred
Excellent attention to detail and organizational skills
Strong written and verbal communication skills
Ability to manage high-volume invoicing in a fast-paced environment
Preferred Skills
Experience with high-dollar or high-volume AR portfolios
Knowledge of EDI invoicing and payments
Familiarity with GAAP and AR best practices
What We Offer
Competitive salary and benefits package
Health, dental, and vision insurance
Paid time off and holidays
Opportunities for growth within a growing logistics company
Collaborative and fast-paced work environment
Benefits:
401(k)
AD&D insurance
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Work Location: In person