Accounts Payable Specialist

Overview

The Accounts Payable Specialist handles the day-to-day accounts payable cycle, from invoice review through payment preparation and reconciliation. This position independently researches discrepancies, maintains accurate vendor accounts, and supports month-end close while following established approval procedures and financial controls.

Essential Responsibilities

· Review, code, and process vendor invoices; verify account coding, payment terms, approvals, and supporting documentation.

· Perform three-way matching of invoices, purchase orders, and receiving records; independently research and resolve pricing, quantity, freight, and tax discrepancies.

· Prepare check, ACH, and other payment batches for authorized review and release; monitor due dates, payment holds, and available discounts.

· Reconcile vendor statements and accounts payable balances; resolve unapplied credits, duplicate invoices, disputed charges, and aged open items.

· Serve as a primary contact for vendor payment inquiries and coordinate with purchasing, receiving, and accounting to resolve issues promptly.

· Maintain vendor records, W-9 forms, and payment documentation; verify vendor and banking changes through established controls.

· Support month-end close by preparing AP reconciliations, aging reports, and schedules of unpaid invoices for accrual review.

· Identify recurring processing issues and recommend improvements; protect confidential information, follow internal controls, and perform related accounting duties as assigned.

Qualifications

· Associate degree or higher preferred. Preferred.

· A Minimum 10 years of accounts payable experience, including invoice processing, vendor reconciliations, and payment preparation.

· Working knowledge of the full accounts payable cycle, three-way matching, general ledger coding, and month-end procedures.

· Proficiency with accounting or ERP systems and Microsoft Excel, including sorting, filtering, formulas, and reconciliations.

· Strong analytical skills, accuracy, organization, and the ability to prioritize competing deadlines.

· Professional vendor communication, independent problem-solving, and effective collaboration across departments.

Work Environment

Office-based work involving regular computer use, review of financial records, and communication with vendors and colleagues. Essential functions may be performed with or without reasonable accommodation.

This description outlines the primary responsibilities of the position and may be updated as business needs change.

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person

Salary : $60,000 - $70,000