Bookkeeper

Bookkeeper / Billing Specialist / Staff Accountant

Employment Type: Full-Time

Position Summary

We are seeking a detail-oriented and organized Bookkeeper / Billing Specialist / Staff Accountant to join our growing team. This role is responsible for maintaining accurate financial records, managing billing and accounts receivable processes, supporting month-end close activities, and assisting with general accounting functions. The ideal candidate will have strong accounting knowledge, excellent organizational skills, and experience working in a fast-paced environment.

Key Responsibilities

Bookkeeping & Accounting

• Maintain the general ledger and ensure accurate recording of financial transactions.
• Prepare and post journal entries.
• Perform bank, credit card, and account reconciliations.
• Assist with month-end and year-end close processes.
• Maintain fixed asset schedules and supporting documentation.
• Support financial reporting and analysis.
• Ensure compliance with company policies and accounting procedures.

Billing & Accounts Receivable

• Generate and distribute customer invoices accurately and timely.
• Monitor accounts receivable aging and follow up on outstanding balances.
• Apply customer payments and reconcile customer accounts.
• Investigate and resolve billing discrepancies and customer inquiries.
• Prepare billing reports and collection summaries for management.
• Coordinate with customers and internal departments regarding invoicing issues.

Accounts Payable Support

• Review and process vendor invoices as needed.
• Reconcile vendor statements and resolve discrepancies.
• Assist with payment processing and cash management activities.

Administrative & Reporting Functions

• Maintain accurate financial records and supporting documentation.
• Assist with audits by providing requested financial information.
• Prepare ad hoc financial reports and analysis.
• Recommend process improvements to enhance efficiency and accuracy.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 3 years of bookkeeping, billing, accounting, or related experience.
• Strong understanding of accounting principles and financial reporting.
• Experience with accounts receivable, billing, and reconciliations.
• Proficiency in Microsoft Excel, including VLOOKUPs and Pivot Tables.
• Experience with ERP or accounting systems such as QuickBooks, NetSuite, Sage, Yardi, Microsoft Dynamics, or similar.
• Excellent attention to detail and organizational skills.
• Strong communication and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications

• Experience in a professional services, real estate, construction, healthcare, or distribution environment.
• Knowledge of GAAP and month-end close procedures.
• Experience with automated billing and accounting software.

Key Competencies

• Attention to Detail
• Analytical Thinking
• Time Management
• Customer Service Orientation
• Problem Solving
• Team Collaboration
• Accountability and Integrity

Salary: Competitive and commensurate with experience

Benefits: Health insurance, PTO.