What are the responsibilities and job description for the Administrative Assistant (BA Degree & Experience Required) position at RPAPA Construction & Project Management?
Administrative / Project Support Coordinator
Private Project Construction Management Firm – Honolulu, HI
Full Time Position
$20–$25 per hour
Position Summary
We are seeking a reliable, detail-oriented Administrative & Project Support Coordinator to support office operations, accounting tasks, and project coordination. This role is essential to keeping our business and project workflows organized, efficient, and on track.
The ideal candidate is proactive, highly organized, and capable of managing multiple responsibilities while maintaining accuracy and professionalism. This position offers direct mentorship and hands-on exposure to construction project management and business operations, providing a clear pathway for professional growth within the company.
You will work closely with leadership, gaining insight into project coordination, financial tracking, and client communication, with opportunities to expand your role and responsibilities as your skills develop.
Key Responsibilities
- Manage calendars, scheduling, calls, and general office administration
- Handle filing, document control, mail, and banking deposits
- Perform QuickBooks data entry and track client invoices and payments
- Prepare and distribute monthly invoices; reconcile bank statements
- Assist with lender inspection reports and document organization
- Track lien releases and support project compliance
- Coordinate neighbor island travel for inspections
- Support project accountant with payroll, bookkeeping, and GE tax filing
- Assist with HR tasks, including 401(k) compliance and staff support
Qualifications
- 2 years of administrative or accounting support experience preferred
- Must have a strong working knowledge of personal computers (PC) and Microsoft Office Software (i.e., Excel, Word, PowerPoint, etc.).
- Experience with Ai tools
- Strong organizational and multitasking skills
- High attention to detail and professionalism
- Construction industry experience is a plus
The candidate will perform regular office duties including but not limited to:
- Maintaining and updating owner's schedule
- Coordinating appointments
- Answering phones
- Note taking
- Electronic filing
- Assembling and packaging monthly invoicing
- Scanning documents, etc.
- Plus various duties including errands as needed by owner
- Must have a current valid Driver's License
- Professional dress and appearance required.
Compensation:
$ 20 – 25/hour base (Depending on Level of Experience)
Schedule:
The position is full time, In person.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Application Question(s):
- Do you have experience with Ai Tools
Education:
- Bachelor's (Required)
Experience:
- Microsoft Product Suite: 2 years (Required)
- admin: 2 years (Required)
License/Certification:
- Driver's License (Required)
Location:
- Honolulu, HI 96814 (Required)
Ability to Commute:
- Honolulu, HI 96814 (Required)
Work Location: In person
Salary : $20 - $25