Administrative Assistant

Administrative Assistant

Cadmus Properties Corp. is a locally owned property management firm based in Honolulu, specializing in residential, commercial, and community association management. We are seeking a dependable and detail-oriented Administrative Assistant to support our property managers, homeowners, vendors, and office operations. The ideal candidate is organized, professional, and thrives in a fast-paced environment.

Responsibilities

Office & Administrative Support

• Receive, sort, and distribute mail, correspondence, and documents.
• Create, scan, copy, and maintain organized digital and physical filing systems.
• Answer phones and emails; assist owners, residents, vendors, and board members.
• Maintain office supply inventory and coordinate replenishment when needed.
• Prepare letters, notices, reports, and meeting packets.

Property Manager Support

• Assist with scheduling, coordinating, and following up on projects and work orders.
• Provide AppFolio, phone, and email support for owner/tenant inquiries.
• Track, update, and organize service requests, documents, and project information.
• Support property managers with administrative tasks as assigned.

Association Meeting Support

• Attend regular, special, and annual association meetings (via Zoom or in-person).
• Take meeting minutes and prepare minutes drafts for manager review.
• Evening meetings typically occur Monday–Thursday and are paid at time-and-a-half.

QualificationsRequired

• 1 year of administrative, office, clerical, or customer service experience.
• Proficiency with Microsoft Office and Google Workspace.
• Strong verbal and written communication skills.
• Accurate, detailed, and able to multitask in a fast-paced office environment.
• Professional, dependable, and able to maintain confidentiality.

Preferred

• Experience in property management, HOA/COA administration, or real estate.
• Experience taking meeting minutes.
• Familiarity with AppFolio or similar software.

Schedule & Compensation

• Full-time, Monday–Friday, 8:00 a.m. – 5:00 p.m. (in-office).
• $18.00 – $24.00 per hour, depending on experience.
• Evening meeting attendance required; paid at time-and-a-half.

Benefits

• Health, dental, and vision insurance (UHA).
• Paid sick leave (3 days per year).
• Vacation:
• 5 days after 1 year
• 10 days after 2–3 years
• 15 days after 5 years
• 20 days after 15 years
• FCFS parking.
• Supportive, team-oriented work environment.

Job Type: Full-time

Pay: $18.00 - $30.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• This position requires attending evening HOA/Board meetings (1–4 per month) and taking minutes. These meetings are usually Mon–Thurs evenings and are paid at time-and-a-half. Are you able to do this?

Experience:

• administrative, office, clerical, or customer service: 1 year (Required)

Ability to Commute:

• Honolulu, HI 96817 (Required)

Work Location: In person

Salary : $18 - $30