What are the responsibilities and job description for the Administrative Assistant position at Royal?
About Us
We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and clerical support to our team. The ideal candidate will possess excellent communication skills, strong organizational abilities, and the capability to manage multiple priorities in a fast-paced environment. This position plays a key role in ensuring efficient daily office operations.
Here's What You’ll Be Doing
- Answers and transfers phone calls, screening when necessary.
- Welcomes and directs visitors and clients.
- Maintains filing systems as assigned.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Responds to and resolves administrative inquiries and questions.
- Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
- Prepares agendas and schedules for meetings.
- Records and distributes minutes or other records for meetings.
- Maintains office supplies and coordinates office equipment maintenance.
- Maintains a system for recording expenses and petty cash use.
- Performs other related duties as assigned.
The Criteria for Joining Our Team
Education
- High school diploma or equivalent required; associate degree preferred.
License
- Valid driver’s license.
Experience
- One to three years of experience.
Knowledge, Skills, and Abilities
- Basic understanding of office equipment.
- Basic understanding of clerical procedures and systems, such as recordkeeping and filing.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Ability to greet visitors and colleagues in a friendly and courteous manner.
- Ability to proofread.
- Ability to work independently and identify and solve problems.
- Ability to organize and prioritize work.
- Proficient with Microsoft Office Suite, Adobe, or related software.
- Ability to acclimate to project management software or related software.
Equal Opportunity Employer
Royal Engineers and Consultants, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.