What are the responsibilities and job description for the Bookkeeper (2025-2026) SY position at Roswell High School?
Roswell Independent School District
Job Description
Job Title: HIGH SCHOOL BOOKKEEPER
Reports To: PRINCIPAL
General Job Description:
Use general direction monitor, post and reconcile financial accounts; purchase supplies/material and prepare and make deposits.
Essential Duties and Responsibilities:
- Maintain detailed records and run reports as necessary or required.
- Creates requisitions for purchase orders to be approved and process for final approval and ordering.
- Monitors shipments to appropriate requester, complete order by processing PO and invoices to Business Office for payment.
- Process large supply orders; paper and instructional supplies through School Dude and disperse as needed by teachers.
- Reconcile Operational, 2-Mill, and activity accounts.
- Counts, balances and accepts and receipts revenues daily from activity accounts. Prepares deposit to appropriate accounts for Pony to pick up to deposit in bank daily.
- Ensure proper documentation and processing of fees collection. Submits and monitors all activity fundraisers. Contacts individuals responsible for submission of information and answers questions regarding requests.
- Enter all books, lab fee fines at end of school year into Power School.
- Collect fines from students and clear in Power School.
- Receives inventory tags to disperse and adhere on merchandise.
- Orders, refills, and updates postage machine.
- Manages and orders Scantron Test Sheets.
- Manages and orders printers and printer cartridges for the school.
- Manages and orders chairs and desks for teachers and other staff.
- Monitor and maintain various reports and contracts. Ensure proper documentation and processing of RFP’s, etc. Prepare informational packets; contract individuals responsible for submission of information and answer question regarding requests.
- Composes, or transcribes from rough draft, correspondence, bulletins, and memorandums.
- Maintain confidentiality with sensitive matters.
- Be flexible and able to prioritize tasks and maintain accurate and detailed records.
- Report to work on time and work no less than 7 hours per day.
- Work independently with very little supervision.
- May be required to perform other related functions as assigned by your supervisor.
Marginal Duties and Responsibilities:
- Assist in inventory and order of other basic supplies.
- Cover for Administrative Assistant for Substitutes when absent.
Supervisory Responsibilities:
Supervise student workers.
Qualifications:
- High School diploma or GED
- Two years’ experience in bookkeeping or accounting, at least one of which should have been in an educational environment.
- Knowledge of computer systems, including data bases and word processing programs.
- Personal and professional task management through the use of technology.
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Roswell Independent School District
HIGH SCHOOL BOOKKEEPER (CONT’D)
Physical Requirements:
Sitting, standing, lifting and carrying (up to 40 pounds), climbing stairs, reaching, squatting, kneeling, having full mobility of fingers/hands, and moving light furniture may be required, unless ADA accommodations have been mutually agreed on and does not create an undue hardship upon the district.
Safety and Health:
Knowledge of universal hygiene precautions (blood borne pathogens, body fluids, etc.)
Equipment/Material Handled:
Must know how to properly operate, or be willing to learn to operate, multi-media equipment including current technology as needed.
Work Environment:
Must be able to work within various degrees of noise and temperature. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignments without direct supervision. After hours work may be required. May work under stressful conditions on occasion.
Terms of Employment:
Salary and work year to be established by the Board.
Salary : $39,276 - $41,010