Academic & Clinical Systems Coordinator

Why Join Roseman? Because this is your chance to grow with a team—and a University—that’s going places. We are a private, nonprofit institution preparing the next generation of healthcare leaders through innovation, compassion, and academic rigor. And we believe those same values should guide how we treat our employees.

Job Description

The Academic & Clinical Systems Coordinator plays a key role in supporting the integration of technology across patient care and learning environments within the College of Dental Medicine. Reporting to the Associate Dean for the Integration of Technology in Patient Care and Learning Environments, this position provides operational, technical, and administrative support that helps ensure seamless clinical education and patient‑care experiences.

This role coordinates student clinical assessments, manages clinical and educational data systems, and supports technology‑enabled clinic operations. The Coordinator also serves as an important point of connection between students, faculty, clinical teams, and external partners, helping to ensure clear communication, accurate data flow, and timely support.

As the College of Dental Medicine continues to grow—expanding class sizes, clinic locations, and patient services—this position is essential to maintaining efficient workflows, supporting evolving clinical technologies, and ensuring consistency and accuracy across academic and clinical systems.

Essential Functions

• Coordinate communication and scheduling among students, faculty, and clinical teams, including meetings, workshops, and calibration events.
• Support student clinical assessments by coordinating, tracking, and auditing evaluations and responding to questions related to assessments, attendance, and gradebook issues.
• Maintain clinical and assessment systems, including digital tracking tools used for academic and clinical evaluation.
• Monitor and manage data quality, ensuring accuracy, completeness, and compliance with institutional and accreditation standards.
• Coordinate technology training and calibration, including scheduling and support for clinical technologies and digital assessment tools.
• Provide operational support for technology‑enabled learning and patient‑care environments, assisting faculty and students as needed.
  
  

Required Qualifications

• High school diploma or equivalent required; Associate’s degree in administration, education, healthcare, or a related field preferred
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Effective written and verbal communication skills
• Comfortable using Microsoft Office and learning or data management systems; experience with academic, clinical, or evaluation platforms a plus
  
  

Preferred Qualifications

• Two or more years of administrative experience, preferably in higher education, healthcare, or a clinical environment
• Familiarity with dental or medical clinical workflows
  
  

What We Offer

• Medical, dental, and vision plans with a variety of options
• Retirement matching up to 7.5%
• Employee Assistance Programs, including mental health services
• Generous vacation and sick leave for a strong work‑life balance
• Paid holidays
• Eligibility for Public Service Loan Forgiveness (PSLF)
• Additional employer‑paid benefits
  
  

What To Do Next

Apply through our Career Center at Roseman.edu! Don’t miss the chance to join our dynamic team—apply today and start your journey with us!

Roseman University of Health Sciences is an Equal Opportunity Employer committed to fostering a diverse, inclusive, and respectful workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status.