What are the responsibilities and job description for the Administrative Assistant position at Rosebud Child Development Center?
Small Preschool in Grayson is seeking a dependable Administrative Assistant. This is a management position in a childcare center.
Applicants:
- should have common knowledge of Bright from the Start policies and procedures
- be able to provide a clear MVR
- be able to provide a clear criminal background check
Job Duties:
- ANSWER TELEPHONE CALLS USING COMPANY TELEPHONE ETIQUETTE
- GREET ALL VISITORS AND HAVE THEM SIGN IN THE VISTOR LOG
- GIVE TOURS TO PROSPECTIVE FAMILIES
- CALL BACK PROSPECTS AFTER 24 HOURS OF THE TOUR TO FOLLOW UP
- MAIL THANK YOU CARDS TO PROSPECTIVE PARENTS / VISITORS
- CONDUCT ORIENTATION WITH NEWLY ENROLLED FAMILIES
- REGISTER PARENTS AND STAFF BY FINGERPRINT IN PROCARE FOR THE CHECK IN SYSTEM
- INPUT NEW ENROLLMENT DATA IN PROCARE SYSTEM
- CHECK CHILDRENS ENROLLMENT FOLDERS FOR COMPLETION AND FILE
- UPDATE / ADD OR DELETE FAMILY E-MAIL ADDRESSES IN PROCARE SYSTEM
- KEEP MINIMUM OF 25 REGISTRATION PACKETS ASSEMBLED AT ALL TIMES
- CREATE AND DISTRIBUTE WEEKLY CLASSROOM NEWSLETTERS
- CREATE MONTHLY NEWSLETTER FOR THE CENTER
- CREATE MONTHLY CALENDAR FOR THE CENTER
- CLEAN FRONT LOBBY AND STAFF RESTROOM DAILY
- SEND WEBSITE UPDATES MONTHLY
- UPDATE FACEBOOK WEEKLY OR MORE OFTEN TO RELECT REMINDERS AND SPECIAL EVENTS
- PARTICIPATE AND ASSIST IN CONDUCTING EMERGENCY PREPAREDNESS DRILLS
- SEND DAILY TUITION REMINDER EMAILS TO FAMILIES
- CALL PAST DUE ACCOUNTS TO COLLECT TUITION
- PROCESS PAYMENTS IN PERSON AND BY PHONE
- COMMUNICATE WITH COOK WEEKLY TO PREPARE FOOD / SUPPLY LIST AND SUBMIT TO DIRECTOR TO PLACE THE ORDER
- COVER CLASSROOMS AS NEEDED DUE TO STAFFING RESTRICTIONS
- DRIVE A BUS ROUTE AS NEEDED DUE TO STAFFING RESTRICTIONS
- COMPLETE ADDIDTIONAL TASKS AS THEY ARISE
- MUST HAVE AT LEAST A CDA.
Job Type: Full-time
Work Location: In person