Administrative Assistant

Rose Paving is looking for an Administrative Assistant

Who We Are

Rose Paving LLC, leads the industry in providing complete parking lot management solutions to commercial and industrial properties nationwide. We offer a collaborative work environment where employees can contribute to impactful projects while enjoying opportunities for growth and development. With a rich 50-year history, their commitment to quality and client satisfaction makes it an exciting place to build a career.

What You'll Be Doing

We are seeking a talented and self-motivated Administrative Assistant. In this role, you will support the operations and sales executives as well as Project Managers. In addition to general administrative tasks, you may assist with scheduling jobs, obtaining proper permits and licenses, preparing related reports and letters, maintaining subcontractor database, assisting with customer interface and problem resolution. Additional duties and special projects may also be assigned.

• Accurately produces contracts, sales letters, reports, jobwork orders, sub-contractor agreements and other correspondence, sometimes of a confidential nature.
• Organizes documentation, sets up and maintains all types of files and records for the office.
• Ensures that contract terms, manuals, directories, references and other records are up-to-date.
• Maintains computerized data files and monitors access, retrieval and back-up.
• Answers telephone promptly and in a professional, courteous manner and records messages when appropriate. Responds to routine calls, within guidelines.
• Responsible for scheduling accommodations for transportation, meetings, conferences and other functions.
• Coordinates promotional activities by preparing reservations and presentations for various Seminars and Trade Shows throughout the year.
  
  

What You'll Bring To Us

• High School diploma or equivalent along with Business School courses or certification preferred.
• Strong communication skills, with the ability to communicate within all levels of an organization
• At least five years relevant experience.
• Demonstrates excellent skills in producing correspondence and documentation, organizing records, filing and answering telephones.
• Previous switchboard or front desk reception experience preferred.
• Spanish language capability a strong plus.
• Must be comfortable with hands-on work environment.
• Timberline experience a plus
  
  

Why Join Us?

• Competitive Compensation: Along with a competitive salary, we offer comprehensive benefits, including health insurance (PPO or HSA), 401(k) matching, and paid time off.
• Opportunities for Advancement: We believe in promoting from within. If you're looking for long-term career opportunities, we provide clear paths for advancement based on your skills, performance, and ambitions.
• Team-Oriented Culture: We believe in collaboration. You'll work alongside a team of skilled professionals who are passionate about their work and committed to delivering the highest standards to our clients.
• Exciting Projects & Impactful Work: Be part of a company where your contributions make a real difference. We take on meaningful projects that challenge and inspire our team.
• Professional Development: We invest in your growth with training programs, mentorship opportunities, and resources to help you build your skills and career.
• A Fun & Supportive Environment: From team outings and company events to a positive day-to-day work atmosphere, we foster a workplace where people genuinely enjoy coming to work.