Rose City Futsal Assistant League Coordinator

Assistant League Coordinator

Job Title: Assistant League Coordinator

Department: Leagues

Reports To: Assistant General Manager (Ian King)

Status: Exempt

JOB SUMMARY:

The League Registrar/ Scheduler is responsible for registering and scheduling all league players, Adult and Youth Leagues and all Adult and Youth League reschedules. This includes both locations, East and West in coordination with the Asst. General Manager. All league inquiries are handled by the league registrar/scheduler who is assisted by the Asst. General Manager. Which also includes all Community Team registration, coordination management and communication.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Daily Check-In meetings with supervisor
• Attend weekly League specific meeting
• Attend weekly Marketing Social Media meeting
• Attend weekly Program Specialist meeting
• Attend weekly League/Tournament prep meeting
• Attend necessary spin off meetings as needed

• Direct management and oversight of Community Teams
• Daily updates management of Leagues Task Spreadsheet as overseen by supervisor
• Registers teams and managers within Adult Leagues
• Management of billing, accounts receivable, invoices etc of Community Teams within the Adult Leagues
• Responsible for meeting league numbers and registration goals for Community Teams
• Management of emails templates, email campaigns and overall communication to and from Community Team players
• Direct management, oversight, curation and execution of Community Team initiatives both within and outside of Adult Leagues
• Works in coordination with League Coordinator and Marketing Team on social media marketing request for Community Teams
• Curates and maintains registration links each session
• Manages all player and team coordination each session
• Works with developed Community Teams to ensure each team is viable and playing each week
• Roster management required
• Substitution management required
• Weekly communication required
• Assists in management of Adult League teams in coordination with Coordinator of Adult League teams including but not limited to:
• Daily updates management of Leagues Task Spreadsheet as overseen by supervisor
• Team management of all teams and managers into the Adult League and Youth League
• Management of billing, accounts receivable, invoices etc of teams within the Adult Leagues
• Auto-Renewal registrations
• League schedules
• League reschedules
• League promotion and relegation
• League division management
• Tournament management and scheduling
• Maintains all required spreadsheets and trackers
• Ensuring trackers and spreadsheets are up to date at all times
• Development of Adult and Youth League Policies / Rule Committees
• Oversight of Membership Cards
• Assists in management of Youth League teams in coordination with Coordinator of Youth League teams including but not limited to:
• Daily updates management of Leagues Task Spreadsheet as overseen by supervisor
• Team management of all teams and managers into the Youth League
• Management of billing, accounts receivable, invoices etc of teams within the Youth Leagues
• Auto-Renewal registrations
• League schedules
• League reschedules
• League promotion and relegation
• League division management
• Tournament management and scheduling
• Maintains all required spreadsheets and trackers
• Ensuring trackers and spreadsheets are up to date at all times
• Development of Adult and Youth League Policies / Rule Committees
• Oversight of Membership Cards

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Excellent communication and interpersonal skills
• Excellent time management skills
• Ability to collaborate across multiple departments
• Exceptional organizational skills
• The ability to work independently without supervision
• Ability to problem solve independently
• Ability to master the use of a complex scheduling program
• Exceptional attention to detail
• The ability to multitask
• Ability to handle difficult personalities, situations and circumstances
• Ability to diffuse difficult situations

REQUIRED EDUCATION, CERTIFICATIONS AND EXPERIENCE

• Program and people management experience is preferred
• Experience in a Futsal or sports related Facility/Gym is preferred
• Experience in organizing work flow from multiple and overlapping schedules
• At-least one (1) year experience in a scheduling environment required

PAY STRUCTURE & SCHEDULE

• Full Time - 40 /Hours Weekly
• Salary based on experience $40,000-$44,000
• Health Care Benefits available at 90-days
• Tier-1 Paid Time Off - 12 Days Annually
• Full Time (40 /hr weekly) as overseen by Assistant General Manager
• Evening/Weekend required
• Seasonal flexibility required

POSITION REQUIREMENTS:

• Afternoon/Evenings are required for this position
• 40 hour (in person) work schedule is required
• Weekends required

BENEFITS:

• Health Insurance
• Dental insurance
• Paid time off
• Accrued sick-time per the State of Oregon
• Employee discounts in on site Pro Shop
• Employee discounts in on site Public House
• Employee discounts to participating partners - Nike, Adidas, Columbia

POSITION LOCATIONS

• Rose City Futsal East - Portland
• Rose City Futsal West - Tigard

Pay: $40,000.00 per year

Benefits:

• Employee discount
• Gym membership
• Health insurance
• On-the-job training
• Paid time off
• Paid training

Work Location: In person

Salary : $40,000