What are the responsibilities and job description for the Associate Athletic Director position at Rooted School Inc?
Description
JOB TITLE: Associate Athletic Director
POSITION TYPE: School-Based Leadership Role
SUMMARY DESCRIPTION
The Assistant Athletic Director supports the Athletic Director in the overall administration and coordination of the school’s athletic programs. This role ensures that all athletic activities are carried out in alignment with the school’s mission and values, with an emphasis on student development, safety, compliance, and sportsmanship. The ideal candidate is an experienced educator or staff member within a school, with a strong background in athletics and leadership.
JOB RESPONSIBILITIES
Administrative Responsibilities
- Assists the Athletic Director with the organization, planning, and daily operations of the school's athletic programs.
- Helps oversee the philosophy and integrity of all sports offerings.
- Supports the scheduling of practices, games, facilities, and transportation.
- Coordinates and supervises game-day operations and events.
- Maintains compliance with IHSAA and school policies, ensuring eligibility and documentation for all student-athletes.
- Collaborates with school leadership to support student-athlete academic progress and character development.
- Serves as a positive ambassador of the athletic program and school community.
Supervisory Duties
- Supports the hiring, onboarding, and evaluation of coaches and athletic staff.
- Provides mentorship and professional development for coaching staff.
- Helps monitor and enforce appropriate coaching behavior, ensuring alignment with school values and expectations.
Behavioral & Eligibility Oversight
- Enforces discipline and sportsmanship in all athletic contexts.
- Upholds and communicates clear expectations around hazing, bullying, and harassment prevention.
- Works with coaching staff and the Athletic Director to monitor and maintain student eligibility.
- Assists in investigating and resolving disciplinary or eligibility issues as needed.
Safety & Risk Management
- Helps ensure the safety of all athletic facilities and events.
- Supports the verification process for physical exams, insurance coverage, and emergency forms.
- Assists in injury reporting, communication with medical personnel, and follow-up care documentation.
Communication & Community Engagement
- Helps develop and implement communication strategies with families, media, and school staff.
- Coordinates athletic events such as senior nights, award ceremonies, and community engagement efforts.
- Promotes positive public relations and community involvement in athletics.
Record Keeping & Compliance
- Maintains accurate rosters, schedules, and compliance documentation.
- Assists with data collection and reporting for athletic performance, participation, and budgeting.
- Helps oversee equipment inventory and uniform distribution/return procedures.
OTHER DUTIES AS ASSIGNED
- Supports other extracurricular and school-related duties that promote a positive student experience.
- Willingness to attend events outside school hours, including evenings and weekends.
Requirements
REQUIRED QUALIFICATIONS
- Bachelor’s degree required (preferably in Athletic Administration, Physical Education, or related field)
- Valid teaching license or administrative license preferred
- Prior experience in athletics administration or coaching required
- Familiarity with IHSAA rules and eligibility guidelines
- Must be employed or have prior experience working within a school setting
- Strong organizational, communication, and leadership skills