Office Administrator

Why Manhattan?

Manhattan Construction Company is a family of builders committed to developing teams who do the right thing for our projects, our clients, and each other. Every year, we celebrate team members who have been with the company for 10, 20, 30, and even 40-plus years. What is it about Manhattan that makes people stick around for decades?

We offer large company benefits and professional development opportunities with the care and concern of a family-owned business. At Manhattan, you get:

• Competitive pay and benefits.
• A positive, friendly, and team-oriented workplace with caring leadership.
• Professional development and leadership programs.
• To work on exciting projects for your community.
• Security and stability working for a financially strong company.
• More opportunities to grow your career through our multiple U.S. office locations and affiliated companies.

Check out the details in our Career Development Booklet on our website: www.manhattanconstructioncareers.com

If Manhattan sounds like the place for you, share your resume with us!

POSITION SUMMARY:

The Office Administrator is responsible for providing complex and specialized administrative duties and secretarial support as assigned by the regional senior vice President. This position carries out responsibilities in accordance with Manhattan’s policies and procedures. The Executive Assistant must be a flexible and adaptable team player and have strong communication and client service skills.

MAJOR DUTIES & RESPONSIBILITIES:

• Provides administrative and clerical support
• Screens incoming calls and correspondence
• Fields questions from internal/external sources
• Maintain confidential and sensitive information
• Manages calendar and schedules appointments
• Arranges travel plans and itineraries
• Assists with the preparation of expense reports in accordance with Accounts Payable’s policies and procedures
• Composes and edits letters, memoranda, reports and presentations
• Assists with the preparation of departmental budgets
• Ensures project deadlines and performance standards are established and met
• Ensures compliance with all company policies and procedures
• High degree of professionalism with external and internal contacts
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.
• Other duties as assigned

JOB SKILLS & ABILITIES GUIDELINES:

• Computer knowledge and efficiency, including Microsoft Office products
• Knowledge of ECMS and Prolog, or ability to learn and implement within 30 days of hire
• Good time management and organizational skills
• Ability to understand and follow instructions
• Functions effectively as part of a team

MINIMUM QUALIFICATIONS:

• High School Diploma or GED
• Five years of administrative/secretarial experience
• AEC industry experience preferred

WORKING CONDITIONS AND PHYSICAL EFFORTS:

• Ability to physically stand, bend, sit for long periods, and squat throughout the day.
• Ability to repeat the same movements.
• Ability to communicate effectively and participate fully in meetings, video conferences, and phone calls.
• Use hands to type, handle, control, or feel objects, tools, or control.
• Occasionally lift, pull, or move up to 25 lbs.
• Occasional travel will be required, primarily in the metropolitan area but sometimes domestically (must have a valid Driver’s License).

About Manhattan

Founded in 1896, Manhattan is a top-ranked national construction services firm that provides preconstruction, construction management, program management, general building, and design-build services. Manhattan’s award-winning portfolio includes mission-critical, sports, healthcare, government, education, laboratory, aviation, transportation, convention, casino, and hospitality facilities. Manhattan is a:

• 20-time Associated Builders and Contractors (ABC) Accredited Quality Contractor (AQC)
• ABC 2019, 2020, 2021, 2022, and 2023 Top Performing Contractor
• Ten-time STEP Diamond Safety Award Winner
• 2017, 2021, and 2022 National Safety Pinnacle Award winner
• 2023 Great Company To Work For (Oklahoma Magazine)

Under the fifth generation of Rooney family ownership and headquartered in Oklahoma, Manhattan focuses on building trust and building excellence. We pride ourselves on our uncompromising commitment to ethical conduct, safety, and making fiscally sound business decisions to support our clients’ long-term goals, team members, and project partners. For the same reasons we have so many tenured team members, we also have been fortunate to work with many clients for decades, some for over half a century.

Attention All Third-Party Agencies, Headhunters, and Recruiters
Manhattan Construction will not accept candidate submission by unsolicited third parties through this site or any company email address. All unsolicited candidates presented to Manhattan Construction will be considered the property of Manhattan Construction.  Manhattan Construction will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Manhattan Construction will not be obligated and will not under any circumstances pay any fees to said third parties submitting candidates in this manner. Manhattan Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have in place a signed agreement. All contact with Manhattan Construction from third parties must be through our Human Resources Recruiting department. Outside recruiters are asked not to contact our hiring managers directly.  Any contact made outside of the Manhattan Construction Human Resources Recruiting Department by a third party will cancel any future business relationships between the third party and Manhattan Construction.