What are the responsibilities and job description for the Office Manager position at Roof Management Services, LLC?
Office Manager – Commercial Roofing Company
About Us
We are a growing small-to-mid-sized commercial roofing company committed to delivering quality workmanship and exceptional customer service. We are seeking an organized, detail-oriented Office Manager to oversee daily administrative operations and support our project management, accounting, and field teams.
Position Summary
The Office Manager will play a key role in keeping office operations running smoothly while supporting accounting, billing, scheduling, and project administration functions. The ideal candidate will have experience with QuickBooks Online, invoicing, and construction-related administrative processes. Experience with AIA billing is highly preferred, and notary certification is a plus.
Key Responsibilities
- Manage daily office operations and administrative functions.
- Process customer invoices and maintain accurate billing records.
- Utilize QuickBooks Online for accounts receivable, accounts payable, and general bookkeeping tasks.
- Prepare and submit AIA billing documentation for commercial construction projects.
- Assist with project scheduling and coordination of field crews.
- Process work orders and ensure accurate tracking from initiation through completion.
- Maintain project files, contracts, certificates of insurance, and related documentation.
- Coordinate communication between customers, vendors, subcontractors, and internal staff.
- Monitor office supplies, equipment, and vendor relationships.
- Assist with payroll support and employee record maintenance.
- Answer phones, respond to emails, and provide professional customer service.
- Support management with reporting, data entry, and special projects as needed.
Qualifications
Required:
- 3 years of office management, administrative, or accounting experience.
- Proficiency with QuickBooks Online.
- Experience with invoicing, accounts receivable, and accounts payable.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Ability to manage multiple priorities in a fast-paced environment.
Preferred:
- Experience in commercial roofing, construction, or a related trades industry.
- Knowledge of AIA billing procedures and lien waiver processes.
- Experience with scheduling field personnel and processing work orders.
- Active Notary Public certification.
- Familiarity with project management or construction management software.
Compensation & Benefits
- Competitive salary based on experience
- Paid time off and holiday
- Professional development opportunities
How to Apply
Please submit your resume and a brief cover letter outlining your experience with QuickBooks Online, invoicing, AIA billing, and construction administration.
We are an Equal Opportunity Employer and welcome applicants from diverse backgrounds and experiences.
Pay: $24.00 - $28.00 per hour
Experience:
- Office management: 3 years (Required)
Ability to Commute:
- New Freedom, PA 17349 (Required)
Work Location: In person
Salary : $24 - $28