What are the responsibilities and job description for the Private Event Assistant Coordinator position at Ron Jaworski Golf?
At Ron Jaworski Golf, we strive to be more than just an employer—we aim to be an employer of choice. When you join our team, you’ll not only apply your skills to help us grow, you’ll also become part of the ever-expanding Ron Jaworski Golf family. We’re a diverse and dynamic group that believes in working hard, playing hard, and creating opportunities for career advancement.
Our team takes pride in delivering unforgettable experiences to every guest while driving positive change in our communities. Through our non-profit organization, Jaws Youth Playbook, we support youth development and give back locally.
Whether you're passionate about golf, food, or weddings—we’d love for you to bring your talents and energy to our team. Apply now to help create joyful moments that guests will remember for a lifetime.
Position Overview: Private Event Assistant Coordinator
We are looking for a highly organized, detail-oriented, and enthusiastic Private Events Asst. Coordinator to support our Private Events Director and contribute to the success of our private event operations. This role requires exceptional communication skills, a love for hospitality, and the ability to manage multiple priorities with professionalism and warmth.
Key Responsibilities
Client Communication
- Serve as a key point of contact for clients during the planning process
- Coordinate, schedule, and lead group tasting appointments
- Send and manage invoices, process deposits, and maintain accurate payment schedules
- Cross-check client payments with the Reserve CRM system
- Assist with client drop-off meetings and wedding rehearsals in the days leading up to events
- Send post-event “Thank You” emails with links to feedback surveys
Event Day Responsibilities
- Finalize and update all event details and Banquet Event Orders (BEOs)
- Greet event contacts and introduce them to the Food & Beverage Team
- Capture and post event photos to GroupMe
Lead Management & Online Presence
- Keep event pages up to date with current photos and videos
- Maintain strong online presence to attract and engage new clients
- Develop creative, on trend ideas for online presence
BEO Management
- Continuously update BEOs throughout the planning process
- Prepare and distribute the current batch of BEOs during meetings
- Share updated BEOs with relevant staff daily (process to be defined)
Event Inquiries & Sales Support
- Take event inquiries and gather all relevant information
- Check availability and send menus when the Private Events Director is unavailable
- Provide venue tours and confidently represent the Private Events Director as needed
- Create basic proposals using the Reserve system
Special Projects & Marketing Support
- Update menus in Canva and Reserve
- Help drive social media coverage of events and stay informed on trends
- Request professional photos from photographers to keep content current
- Conduct competitive venue analysis
- Plan and coordinate Wedding Open Houses in collaboration with the Private Events Director and Marketing team
- Support additional projects as needed
Club Events Support
- Manage reservations for house events such as Easter and Mother’s Day
- Serve as on-site host during those events
We’re looking for someone who is enthusiastic, proactive, and thrives in a collaborative environment. If you're passionate about events and eager to grow within an innovative and supportive team, we’d love to hear from you.
Salary : $41,600 - $52,000