Human Resources Associate / Substitute Coordinator

POSITION TITLE: Human Resources Associate/Substitute Coordinator

DEPARTMENT: Human Resources

CLASSIFICATION: Romeo Administrative and District Support Staff (RADSS)

FLSA STATUS: Non-Exempt

FTE STATUS: 1.00

REPORTING RELATIONSHIP: Executive Director of Human Resources

LOCATION: Administration Building

WORK SCHEDULE: Monday-Friday: 6:00 am – 2:30 pm (requires some overtime) – 12 mos. Position

PAY RANGE: $20.32-$26.52

GENERAL PURPOSE:

Under general supervision, the HR Associate/Substitute Coordinator is responsible for placing substitutes in accordance with the needs of the district, the absence management and substitute staffing system, third-party employee onboarding, employee attendance tracking, annual accruals, FMLA administration, and all related payroll coordination with third party vendors.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Manage the absence management substitute system. Update system with all staff changes including yearly changes to classifications, locations, calendars, adding new staff and removing terminated staff, etc.;

· Reconcile substitute coverage for payroll processing as needed;

· Responsible for resolving payroll issues through the adjustment process;

· Process all initial substitute applications into the computerized substitute system;

· Oversee/correct daily absence verification process at building level. Interface with payroll for purposes of employee absences;

· Responsible for onboarding all third-party employees, including student teachers and maintaining spreadsheets for third-party employees;

· Responsible for recruiting EDUStaff substitutes;

· Respond to substitutes and staff regarding procedures;

· Manage employee attendance accruals and deductions;

· Maintain sick bank balances;

· Receive requests and manually assign substitutes for hard to fill or vacant assignments.

· Develop and carry out an action plan when demand for substitutes exceeds the available supply;

· Compile weekly/monthly substitute reports as requested;

· Responsible for the compliance of FMLA including the distribution of forms, personnel change forms, and leave sheet etc.;

· Responsible for setting up new hires and disable terminated employees for Vector Solutions;

· Responsible for sending out and verifying completion of Vector Solutions safety training modules for all staff;

· Participates in meetings and/or conferences that involve a range of human resource issues (e.g. personnel actions, regulatory requirements, actions involving outside agencies, inter-department needs, etc.) for the purpose of developing recommendations and/or supporting other staff;

· Create folders and file candidate interview materials;

· Responsible for the retiree reception including invites, room reservation, gift cards, decorations, etc.;

· Responsible for filing;

· Apply for MDE and CTE permits as needed;

· Process permit reimbursement for MDE and CTE as applicable;

· Responsible for tracking probationary employee probation completion dates and complete the PCF for the same;

· Responsible for CHRISS and the CJIS systems and verifying candidate is employable;

· Assist with the submission of the Registry of Educational Personnel;

· Responsible for interviewing candidates as needed;

· Assist with processing RCS new hires, terminations and staff changes for the department;

· Assist with projects as needed;

· Serves as a backup for the Receptionist/HR Assistant as needed;

· Process Personnel Change Forms as needed;

· Participates in district and school initiatives, adheres to building and district school improvement plans;

· Participate in organizational quality;

· Keep in confidence all student and/or personnel records and information;

· Adheres to, interprets and implements all district policies, administrative guidelines and procedures;

· Conducts behavior to demonstrate collegiality and professionalism;

§ Keep in confidence student records and information as required under FERPA; HIPPA, etc.;

§ Regular and reliable attendance is an essential function of the position;

· Other duties as assigned by the Executive Director of Human Resources.

SUPERVISORY RESPONSIBILITIES:

· Position does not have supervisory responsibilities.

EDUCATION and/or EXPERIENCE:

· Possession of a High School Diploma or equivalency

· K-12 experience preferred

· FMLA administration preferred

· Ability in all language arts skill areas

· Experience or training in office practices

· Ability to set up and maintain files

· Ability to handle routine correspondence

· Ability to work well with students, the public, and other employees

· Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable

· Applicants must satisfactorily pass a criminal background check as defined by the State of Michigan.

KNOWLEDGE, SKILLS AND ABILITIES

· Knowledge of records administration and maintenance techniques and procedures;

· Knowledge of productivity applications such as Microsoft Office (word processing, Google, email, etc. is required;

· Skills to effectively communicate with a variety of stakeholders, both orally and in writing;

· Skills necessary to integrate and utilize district technology on a daily basis to maintain proficiency, as required skill sets change with technology and or the needs of the district;

· Skills in the use of computer technology for research, data management, communications and other instruction in a networked environment utilizing the Internet and other electronic communication mechanisms;

· Ability to set and meet goals evaluated through ongoing and annual Administrator feedback and achievement of objectives and agreed upon professional/personal goals;

· Ability to work collaboratively with internal and external contacts;

· Ability to define problems, collect data, establish facts and draw valid conclusions.

TO APPLY: Please click on the link below to apply for the position:

https://www.applitrack.com/romeo/onlineapp/

Job Type: Full-time

Pay: $20.32 - $26.52 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $20 - $27