What are the responsibilities and job description for the Human Resources Coordinator position at Toyota Tsusho Systems?
About TTS-US:
Founded in 2011, Toyota Tsusho Systems US, Inc. (TTS-US) is a Toyota group company, that develops IT solutions wherever global businesses operate. Transforming into a technology and mobility company, TTS-US with it's 8 TTS affiliates worldwide is establishing a secure and resilient Toyota global value chain. The creative capacity to forge such limitless business opportunities is one of the strengths of Toyota Tsusho Systems.
The HR Coordinator is responsible for recruiting and human resources/office administration tasks for our Farmington Hills, Michigan Office. This role reports to the Manager, HR and supports both Recruitment and HR General Affairs (GA) teams. This role partners with hiring managers, HR staffing vendors, external and internal teams to ensure efficient hiring, smooth HR processes, and effective office operations. This role is hybrid and must report to the office 3 days a week, at a minimum.
This position is designed for individuals seeking to grow across HR functions, including recruiting, HR operations, and general affairs. This person will apply the knowledge in a highly energized, fast-paced, and innovative environment. This is a progressive and collaborative environment; therefore, it is essential that not only the skillset, but the passion for the above is a fit.
Minimum qualification:
The responsibilities for this role are separated into two, Recruitment responsibilities, and Human Resources Administrative responsibilities. They are as follows:
Recruitment Responsibilities:
- Support full-cycle recruiting (sourcing, screening, scheduling, onboarding coordination) for contract and full-time roles
- Partner with hiring managers and HR Staffing Vendors to understand requirements and deliver qualified candidate pipelines
- Create and post job descriptions in ATS and maintain accurate candidate tracking and reporting
- Prepare recruiting summaries, activity reports, and pipeline updates
- Assist with vendor management and agency coordination
- Ensure compliance with recruiting processes and employment laws (EEOC/DOJ)
HR & General Affairs/Administrative Responsibilities
- Serve as the primary point of contact for Michigan office-related HR/Admin matters
- Support Michigan office operations to ensure efficiency and alignment with company policies
- Coordinate Michigan office activities such as shipments, supplies, and workplace support
- Assist with Michigan office planning and executing employee engagement initiatives, events/parties, and communications
- Coordinate Michigan onboarding activities, including Day 1 readiness and cross-functional alignment (HR, IT, vendors)
- Provide HR administrative support (data entry, documentation, reporting, employee inquiries)
- Maximize productivity and employee morale. Lead by example. Be willing and able to do as much or more than you are asked to get the job done and task completed. Live by and encourage all staff to maintain high ethical and moral standards.
Required Education and Experience:
- Bachelor’s degree in human resources or related field is a plus.
- 1-2 years’ experience in HR, recruiting, or administrative support
- Bilingual (Japanese) Highly Preferred
- Strong attention to detail and organization
- Professional communication and stakeholder engagement
- Collaboration across HR, recruiting, and business teams
- Problem-solving mindset with focus on continuous improvement
- High level of confidentiality and professionalism
- Experienced in administering benefits
- Experienced assisting in training and guiding members on new policy and procedures.
- Knowledgeable of HR employment laws and able to stay abreast of latest and ever-changing local, state, and federal laws and regulations.
- Any HR Certifications, such as SHRM-CP/SHRM-SCP is a plus.
Competencies:
- Customer/Employee Orientated
- Multi-Tasking Ability
- Excellent verbal and written communication skills
- Discretion & Confidentiality
- Proficiency in Microsoft office (Outlook, MS Word, Excel, Power Point, SharePoint)
- Excellent organization & time management skills.
- Collaboration and Teamwork Skills.
- Strong interpersonal skills, ethics, and cultural awareness.
- Aptitude for problem-solving and thorough knowledge of HR procedures and policies.
- Resourceful mindset and strong attention to detail.