Event Coordinator

Job
Summary:

Rollins College is seeking a service-oriented Event Coordinator to join the Scheduling & Events Services team! The event coordinator oversees administrative functions of the department including daily scheduling, student event approvals, and general event inquiries via EMS dashboard, phone, and email, and daily and weekly reporting to service providers. This position supports larger, campus-wide events as well as on-site support, sale, and business development for 1885 Events.

Essential Job Functions:

• College event scheduling, oversight including large student-driven events and policy oversight
• General event inquiries via EMS dashboard, phone, and email
• Daily and weekly setup reports sent to service providers
• Scheduling assistance for specific Rollins departments, including the Rollins Museum of Art events
• Banner policy oversight and coordination
• Scheduling and Event Services website maintenance
• Maintaining and ordering office supplies
• 1885 Events on-site support back-up – primarily evenings and weekends including Chapel Supervision
• 1885 Events sales and business development support
• Filming and Commercial Photography contracting and staffing
• Summer Conferences Assistant Manager – Assist with hiring of summer event staff and paperwork, coordination of conference groups during the summer
• Assist Director with staffing and support for large-scale Rollins and Presidential events
• Commencement email oversight and FAQ maintenance

Minimum Qualifications
& Education:

• One year of experience in the events industry.
• Computer skills: use of word processing, spreadsheets, and database systems.
• Possess a valid driver’s license, or ability to obtain a Florida driver's license within 30 days of accepting the job, and an acceptable Motor Vehicle Record is required.

Preferred
Qualifications:

• Bachelor’s degree in a related field.
• Experience working in higher education.
• Knowledge of and/or experience working with EMS.

Knowledge, Skills, & Abilities:

• Knowledge of a college or university environment, departments, procedures, and policies.
  
• Strong skills in customer service and ability to communicate effectively both orally and in writing.
  
• Working knowledge of a variety of office machines and computer software including web design, publisher, photoshop, and data/software integration.
  
• Ability to interact effectively with faculty, staff, students, and the public.
  
• Ability to use tact and good judgment in resolving work problems and dealing with the public, students, and staff.
  
• Ability to represent the college through events and summer programs.
  
• Organizational and time management skills.
  
• Maintain, update, and analyze files and records with a high degree of accuracy.
  
• Demonstrate ability to embrace and model Rollins’ Service Philosophy and Standards and provide competent, collaborative, responsive, and respectful service to others.

The Event Coordinator is a full-time,12-month appointment, scheduled to work 7.5 hours/day, 37.5 hours per week. The schedule for this role is Monday to Friday, 8:30 am to 5:00 pm*.

• Flexible schedules or overtime may be required to meet the demands of the event calendars.

Work Environment:

• Campus-based, front-facing customer service position, working in an office environment.
• Regular use of a computer and databases.
• Position involves bending, lifting, and walking for extended periods.

Instructions to Applicants:

To apply, please submit an online application and upload the following materials:

Review of applications will begin immediately and continue until position is closed.

Benefits & Perks:

• 15 Days - Paid Time Off (vacation, sick and personal time)
• 10 Days - Paid Holidays
• 5 Days - Paid College Closure Days
• Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
• 100% Employer-Funded Health Reimbursement Account ($125 /month)
• 100% Employer-Paid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5% Employer Retirement Contributions
• Discounted On-Campus Dining Meal Plans
• Free On-Campus Parking
• Free Access to Campus Amenities (gyms, pools, library, sporting events, and more)
• Free Full Tuition for Employees and their Families
• Pet Insurance
• 100% Employer-Funded Employee Assistance Program
• Flexible Spending Accounts
• Award-Winning Wellbeing Programs
• Plus More!

Additional Perks:

• Rollins College is conveniently located on multiple Lynx Bus Routes (Winter Park/Rosemont-9 & Winter Park/Springs Village-23) and within walking distance from the Winter Park SunRail Station
• Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards, and more)
• Free E-Training Courses & Professional Development Opportunities
• IT Software & Laptop Discounts (Apple, Lenovo, and more)
• College Bookstore Discounts
• Annual Service Awards & Recognition Programs
• Discover what it's like to live in Orlando: Live, Work, Play and Learn
• Plus More!

Rollins offers a competitive hourly rate, along with our generous full-time benefits package!

Our Service
Excellence Philosophy:

At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.

Equal Employment Opportunity:

Rollins College is an equal opportunity institution. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by College policy or federal, state, or local law for employment and in our educational programs and activities. Any applicant who requires reasonable accommodations for any part of the application or hiring process may contact us by phone or in writing to humanresources@rollins.edu | 407.646.2102.

All new employees must be eligible and show employment eligibility verification by the first date of employment at Rollins College, as legally required (e.g., Form I-9). Rollins College will require proof of authorization to work in the United States. Further, based on the September 19, 2025, Presidential Proclamation and accompanying guidance from the USCIS and Department of State, the College may not be able to offer H-1B sponsorship. Particularly the College is not able to pay the required fee accompanying new H-1B visa petitions.

FLSA Status:

Non-Exempt

Service Months:

12