What are the responsibilities and job description for the Accounts Payable Specialist position at Rolfson Oil?
Rolfson Oil
was founded in Watford City, North Dakota in 1985 as a fueling service provider to the local agricultural sector. Since then, Rolfson Oil has grown into North America's largest oilfield-only fueling solutions provider, expanding throughout North Dakota, Wyoming, Colorado, New Mexico, and Texas.
Benefits:
Pay: $45k - $55k depending upon experience
Medical, Dental, and Vision health insurance elections
401K
Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
Overtime pay for hours worked over 40 hours
Weekly Pay
Pay Card option
Online pay stub access
24-7 office support
Job Overview:
Primary focus of this position is to manage the company credit card system and ensure accounts payable transactions are entered in an accurate, timely and efficient manner.
Responsibilities
:
Manage the daily review of purchases made on company credit cards
Assist cardholders with coding and processing of transactions in the Concur system
Daily processing of orders, bills of lading (BOL’s) and invoices. Accuracy and timeliness of keying this data into the AP system is extremely important
Ensure BOL’s and invoices are collected and reconciled daily
Communicating with appropriate corporate personnel to ensure timely approval/reconciliation of purchases
Contact suppliers to request credits for incorrect billing, missing invoices, etc
Manage payments drafted from bank account, ensuring amounts being drafted are accurate and recorded timely
Assist/support with the reporting of taxes as needed, review of BOL’s and invoices, locating documentation promptly and efficiently as requested
Manage bill approval process and check runs, ensuring vendors are paid timely
Working with suppliers to verify account set up and get W-9’s for reporting
Data entry and daily use of QuickBooks, Excel, and certain supplier portals
Daily communication with the Controller and other members of management regarding progress of work, ensuring all items are completed by the end of each business day
Assisting the Finance Department with other projects as assigned
Requirements:
Experience with reconciling invoices
Experience with QuickBooks
Ability to handle (and keep current) high transaction volumes
Strong attention to detail, deadlines and discretion
Good working knowledge of Microsoft Excel and Word
Good customer service skills, verbal and written
Prior office/administrative experience
Able to multitask in a high pace environment
Must be organized
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Salary : $45,000 - $55,000