Legal Assistant / Receptionist

Job Summary

We are seeking a dynamic and detail-oriented Legal Assistant / Receptionist to join our vibrant legal team. This role offers a fantastic opportunity to support various legal practices while providing exceptional front-desk service. You will be the first point of contact for clients and visitors, managing communications, scheduling, and administrative tasks with enthusiasm and professionalism. Your proactive approach will help ensure the smooth operation of our busy law office, contributing to a positive client experience and efficient case management.

Responsibilities

• Greet clients, visitors, and callers with a friendly, professional demeanor, ensuring excellent phone etiquette and client communication.
• Manage incoming calls, direct inquiries appropriately, and handle appointment scheduling to optimize attorney time.
• Support legal teams with document review, legal research, and drafting using Word processing and document management systems such as iManage or Westlaw.
• Maintain accurate filing systems, both physical and electronic, including case files, legal documents, and confidential information handling.
• Assist with data entry, client intake procedures, and calendar management for court dates or meetings.
• Support legal support functions across multiple practice areas including estate planning, family law, civil litigation support, landlord-tenant law, personal injury law, securities law, immigration law, tribal law & regulations, patent law, workers' compensation law, environmental law, UCC law (Uniform Commercial Code), and procedural law knowledge.
• Coordinate with attorneys on project management tasks related to litigation support or case preparation.
• Ensure all administrative tasks are completed accurately and efficiently to uphold the integrity of the firm’s operations.

Experience

• Prior experience as a legal assistant or administrative support in a law office environment is highly preferred.
• Demonstrated proficiency in legal research tools such as LexisNexis or Westlaw.
• Strong knowledge of legal case management software including PCLaw or iManage is advantageous.
• Experience supporting multiple practice areas such as general & commercial litigation, family law, estate planning, or personal injury cases is desirable.
• Excellent organizational skills with the ability to handle multiple priorities simultaneously.
• Proven ability to handle confidential information discreetly and professionally.
• Strong writing skills for legal drafting and proofreading; ability to transcribe accurately when needed.
• Familiarity with Microsoft Office Suite (Word, Excel) and document review processes is essential.

Join us in a role that combines energetic client engagement with vital administrative support! We value your expertise in legal procedures and your commitment to delivering outstanding service in a fast-paced environment. This paid position offers growth opportunities within a collaborative team dedicated to excellence in legal support services.

Pay: $18.00 - $20.00 per hour

Benefits:

• Paid time off

Work Location: In person

Salary : $18 - $20