Contract Administrator and Executive Assistant

The primary purpose of this position is to provide leadership and coordination for the Corporation's contract administration processes while delivering high-level executive administrative support to the executive leadership team. This role serves in a dual-capacity position with approximately fifty percent (50%) responsibility dedicated to reviewing, coordinating, tracking, and administering customer sales agreements, non-disclosure agreements, supplier contracts, and other commercial documents, and fifty percent (50%) responsibility dedicated to executive administration and operational support for a team of six (6) executives.

This individual will utilize strong analytical, organizational, and communication skills to identify contract risks, facilitate internal review processes, maintain contract documentation, and ensure timely execution of contractual obligations. In addition, the Manager, Contracts & Executive Administration will provide executive-level administrative support, coordinate strategic initiatives, prepare business communications, and manage confidential corporate information. This position will interact regularly with executive leadership, Sales, Finance, Operations, Human Resources, outside legal counsel, customers, and suppliers.

ESSENTIAL JOB TASKS

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Contract Administration Responsibilities (Approximately 50%)

 ·         Review customer sales and related contracts for accuracy, completeness, and business/legal risk.

·         Coordinate contract review and approval processes among Sales, Finance, Operations, Human Resources, and Executive Leadership.

·         Identify non-standard contractual provisions and escalate areas of potential legal or business risk.

·         Track contract revisions, approvals, renewals, amendments, and expiration dates.

·         Maintain organized contract files and document retention processes.

·         Partner with outside legal counsel regarding contract review, revisions, and negotiations as required.

·         Assist in the development and maintenance of standard contract templates and contract administration procedures.

·         Monitor contractual obligations and ensure key deliverables, notices, and deadlines are appropriately tracked.

·         Prepare contract-related summaries, reports, and recommendations for executive review.

·         Support corporate compliance initiatives and special projects as assigned.

 Executive Administration Responsibilities (Approximately 50%)

·         Provide direct executive administrative support to a team of senior leaders.

·         Manage executive calendars, meetings, travel arrangements, expense reports, and scheduling priorities.

·         Coordinate leadership meetings, executive communications, strategic planning sessions, and special events.

·         Prepare presentations, reports, meeting agendas, meeting summaries, and executive correspondence.

·         Maintain confidential business records and executive files.

·         Assist with Board of Directors materials, presentations, and meeting logistics.

·         Coordinate follow-up actions and project tracking for executive initiatives.

·         Serve as a liaison between executive leadership and internal/external stakeholders.

·         Support data gathering, reporting, and administrative activities associated with strategic business initiatives.

·         Other duties as assigned.

Exemplify Rohrer’s Core Values:

Ownership: Act with accountability, sense of urgency, and shared risk.

Creativity: Challenge the status quo with ingenuity and resourcefulness

Collaboration: Strive for and actively participate in a cross-functional, team environment

Authenticity: Present ourselves as genuine and honest to build trust, respect, and credibility