ACCOUNTING SPECIALIST – CONTRACTS

Position Title: Accounting Specialist - Contracts

Job Classification: Full-Time, Non-Exempt, eligible for overtime

Job Grade: 4

Reports to: Finance Director

Objective and Purpose:

The Accounting Specialist performs a variety of routine and complex tasks in support of the Finance department in the areas of reconciliations and analysis, journal entries, correcting inaccuracies, and proposing changes to improve internal controls, processes or improve efficiencies, and workflows. The Accounting Specialist is expected to accomplish routine tasks independently and to handle non-routine responsibilities with some supervision and instruction from the Finance department. The emphasis in Contracts indicates the primary area of responsibility. However, all Accounting Specialists are expected to cross train for workload coverage in the future.

Preferred Qualifications:

• High School diploma or equivalent (GED). Higher Education coursework in accounting is preferred.
• Proven knowledge of Generally Accepted Accounting Principles.
• Experience in entering data into complex database systems and computerized accounting and web-based payroll systems.
• Ability to pay attention to details and perform with a high degree of accuracy.
• Exhibit basic knowledge of computer skills including, Microsoft Office, Google products, salesforce, and Sage.
• Exhibit discipline for personal time management and record-keeping.

Knowledge, Skills & Abilities

• Excellent clerical skills in typing/word processing, spreadsheets, filing, ten-key by touch and operating modern office equipment.
• Intermediate to advanced experience with Microsoft Office Suite, specifically Excel and Word.
• Fundamental knowledge of accounting and data management industry best practices, internal controls and basic financial management.
• Must be able to analyze and evaluate technical activities and detailed computations by understanding basic principles of accounting, federal and state laws, and accounting standards, especially debits and credits and how they affect the general ledger and reports.
• Must possess strong attention to detail, strong organizational skills, and the ability to accurately record and provide documentation.
• Communicate effectively both in-person and in writing, including the ability to develop, maintain and implement written procedures.
• Excellent customer service skills.
• Ability to resolve disputes with coworkers, internal and external customers; maintain composure and deal tactfully with the public.
• Respond promptly to coworkers, internal and external customer’s needs, solicit feedback to improve service, respond to requests for service and assistance.
• Strong organizational and time management skills with the ability to prioritize and learn multiple responsibilities; ability to work accurately and quickly.
• Ability to work with regular interruptions and perform duties independently.
• Ability to consistently meet required deadlines.
• Ability to exercise independent judgment on routine and non-routine matters, identifying problems and making suggestions for improvements.
• Maintain confidentiality and exercise discretion and judgment in dealing with sensitive or confidential information.
• Ability to interpret and apply Federal, State and local laws, administrative rules, guidelines, policies, codes, ordinances and technical principles relative to area of responsibility.
• Ability to get along well with coworkers and the public and maintain effective work relationships.

Essential Functions (may include some or all of the following)

• Read and summarize contracts for billable items and then run data retrieval and calculation processes for all collected data relating to contracts.
• Develop and maintain good relationships with contract partners.
• Run and review required reports from accounting software, and audit them for accuracy.
• Identify and fix any missing data or incorrect calculations.
• Identify and resolve ongoing functional and technical issues
• Identify and recommend system enhancements to improve internal controls, workflows and efficiencies, and to be in compliance with federal and state wage and hour laws and regulations.
• Review financial information and documents regularly to ensure accuracy and completeness of accounting practices.
• Create invoicing for contract clients and following up with them until verified payments are received.
• Handle general ledger bookkeeping where necessary
• Review invoices, credit card expenses, expense reimbursements for accuracy and proper coding.
• Learn the organization, understand agency programs, and funding streams to support the accounting function and program compliance.
• Contribute to the financial depth and proficiency of Rogue Retreat's Finance team to support the long-term sustainability of operations.
• Support onboarding, training, cross-training and retention of Finance team members to accomplish the accounting work, fill-in for other team members, and collaborate on other projects as assigned.
• Maintain and execute GAAP internal controls, financial policies and practices.
• Reconcile bank and credit card accounts
• Collaborate with team members to provide necessary financial reports to senior-level managers.
• Provide backup to other areas of responsibility within the department.
• Regular attendance.
• Performs other duties as assigned.

Working Conditions/Equipment

The physical environment requires the employee to work inside in a temperature-controlled environment that is, at times, noisy with people entering, exiting, and talking in an office setting that also produces frequent unexpected interruptions to work routines. The work environment requires the ability to handle numbers and data with accuracy in an environment that has changing priorities and disruptions throughout the day. The position utilizes a computer.

Physical Demands

Activity and Percentage of Time

Sit and work at a desk or in meetings 75%

Stand, walk on normal, level surfaces 10%

Lift/carry/push/pull items up to 10 pounds approximately 5%

Twist/turn, reach over shoulder and head, and reach outward 10%

Job Type: Full-time

Pay: $20.50 - $22.80 per hour

Expected hours: No less than 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• Medical billing: 1 year (Preferred)
• Contracts: 1 year (Preferred)
• Data entry: 1 year (Preferred)

Work Location: In person

Salary : $21 - $23