Administrative Assistant III

Position DescriptionÂ

Position Title

Administrative Assistant IIIÂ

Secondary TitleÂ

SNAP Training and Employment Program (STEP)Â

Group / Grade

5

Classification

Classified

Work Location

All Campuses

Overtime Eligible

Non-Exempt

Division

Student Learning & Success

Differentials

Bilingual

Department

Student Success

Reports To

Director, Student Engagement

Supervision ReceivedÂ

Works under the general supervision of the Director, Student Engagement.

Supervisory ResponsibilityÂ

Supervision is not a responsibility of this position. May oversee student employees.

Position SummaryÂ

The primary purpose of this position is to provide administrative support to the STEP program and provide general assistance as needed to the staff, students and faculty working in STEP; assists STEP students by helping them connect with the correct support services on campus, to make appointments, answer questions, or refer them.

Administrative

• Track, verify, and enter data related to participant eligibility and student progress
• Schedule student appointmentsÂ
• Monitor, advise, and assist in STEP budget managementÂ
• Administrative support for monthly and quarterly reporting to STEP ConsortiumÂ
• Monitor assigned department budgetsÂ
• Provide a welcoming and inclusive environment both in-person and virtuallyÂ
• General event and project planning and organization as assigned
• Prepare agendas and minutes for meetings
• Create purchase orders, reimbursements, and travel requests
• In partnership with the director, hire, train, schedule and provide ongoing coaching and coordination to STEP student employees
  
  

Customer Service

• Act as point of contact for STEP students and staff including local businesses and service providers
• Support the STEP Team with courteous, empathetic, and professional service in greeting employees, students, and campus visitors
• Maintain confidential recordsÂ
  
  

Other Duties as Assigned

• May participate in College committees as assigned
• Engages in professional growth opportunities as assigned
• Performs other duties as assigned
  
  

Institutional ExpectationsÂ

• Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.
• Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success.
• Embraces and leverages appropriate technology to accomplish job functions.
• Provides high quality, effective service through learning and continuous improvement.
  
  

Minimum Qualifications

• Education - An Associate's degree in business administration/technology, or related area is required.
• Experience - A minimum of two years progressively responsible administrative and/or secretarial experience is required.
  
  

Only degrees received from an accredited institution will be accepted: Â accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree.

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Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines.Â

Preferred Qualifications

• A Bachelor's degree is preferred.
• Preferred certifications: ASIST, Crisis Prevention; ACEs; Trauma-Informed Care, First Aid / CPR / AED.
• This position is designated as preferring bilingual fluency in Spanish. Proficiency will be determined by a college-approved certification professional. Proficiency is defined by the ability to express yourself over a broad range of topics at a normal speed. You may have a noticeable accent and will make grammatical errors, for example with advanced tenses, but the errors will not cause misunderstanding to a native speaker. It is the responsibility of the employee to maintain bilingual skills throughout the duration of employment. A bilingual pay differential may apply to this role upon certification.
  
  

Essential Knowledge, Skills, & Abilities (Core Competencies)Â

• Knowledge - General office practices such as recordkeeping, bookkeeping, computers and data systems, including word processing, spreadsheets, and data management; business English, composition, spelling, and punctuation, and the STEP program. Knowledge of Trauma-Informed practices and basic crisis prevention and intervention skills. Â Knowledge of customer and student service practices. Â Comprehensive knowledge of college resources and support services. Â Â Â
• Skills - Office management skills; customer service; verbal and written communication skills; computer skills, including Microsoft Office products; organization, leading and prioritizing skills. One-on-one and small group presentation skills; and activity/event planning.  Basic conversational Spanish preferred.
• Abilities - Multi-task; focus on details, manage multiple priorities and deadlines; keyboard accuracy at 60 wpm; use office and computer equipment and software; establish and maintain effective working relationships with coworkers, students, faculty, outside agencies, and the public; ability to interact with cultural competency and humility with diverse populations; use sound discretion and good judgment in maintaining confidentiality; demonstrate initiative and the ability to work autonomously while interpreting institutional policy and conducting office matters.
  
  

Other RequirementsÂ

Remote Work Options (see AP 7239 Working Remotely for more details)

• This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs.
  
  

Physical Demands

• Manual dexterity and coordination are required for more than half of the daily work period (about 50%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment. Â While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires mobility including the ability to move materials, 5 lbs. or less daily, and 5-25 lbs. Â occasionally. This position requires both verbal and written communication abilities.
  
  

Working Conditions

• While performing the duties of this position, the employee is primarily working indoors in an office environment. Â The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate.
  
  

This is a Part-time Classified, 19 hour per week (47.5%, 52 weeks/year) position in the Student Success department. Starting compensation is entry level for Group 5 on the 2025-26 Classified Wage Schedule.

Position is fixed term/grant funded through 6/30/2026, renewed annually, with continuation dependent upon funding. Fixed term/grant funded positions do not accrue seniority.

Position will remain open until filled, with screening scheduled to begin 1/9/2026.  Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review.

RCC is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.Â

CANDIDATES WITH DISABILITIES REQUIRING ACCOMMODATIONS AND/OR ASSISTANCE DURING THE HIRING PROCESS MAY CONTACT HUMAN RESOURCES AT 541-956-7329. ONLY FINALISTS WILL BE INTERVIEWED. ALL APPLICANTS WILL BE NOTIFIED BY EMAIL AFTER FINAL SELECTION IS MADE. INTERVIEW COSTS ARE AT APPLICANT'S EXPENSE. FINAL CANDIDATE WILL BE REQUIRED TO SHOW PROOF OF ELIGIBILITY TO WORK IN THE UNITED STATES. FOR POSITIONS WITH A DEGREE REQUIRED, ONLY DEGREES RECEIVED FROM AN ACCREDITED INSTITUTION WILL BE ACCEPTED; ACCREDITATION MUST BE RECOGNIZED BY THE OFFICE OF DEGREE AUTHORIZATION, US DEPARTMENT OF EDUCATION, AS REQUIRED BY ORS 348.609.Â

Public Service Loan Forgiveness

Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage:Â www.roguecc.edu/nondiscrimination.