Executive Assistant - Vice President for Student Affairs

Executive Assistant

Department of Student Affairs

APPLY AT: www.rsu.edu

POSITION SUMMARY:  

The Executive Assistant provides administrative support to the Vice President for Student Affairs and maintains and manages the records and activities within the Division of Student Affairs.

PRIMARY DUTIES/ESSENTIAL FUNCTIONS:

• Support the Every Hillcat, Every Day philosophy;
• Provide support for the Vice President for Student Affairs;
• Select, onboard, and supervise student workers within the Division of Student Affairs;
• Maintain budget records and monitor office expenditures, including purchasing card reconciliation reports;
• Develop and maintain filing systems;
• Assist with office supply procurement;
• Schedule meetings and make travel arrangements;
• Handle routine incoming and outgoing correspondence;
• Maintain Rotunda announcement slides;
• Work with student organizations regarding accounts and purchasing procedures;
• Compile data and prepare reports;
• Maintain student holds for Title IX training requirement and related correspondence;
• Answer phone and give appropriate information to callers and visitors;
• Assist in providing a welcoming environment for students and visitors;
• Complete special projects and assignments;
• Oversee and schedule Student Affairs Conference Room, Conference Room A, Rotunda, Hillcat Den (student recreation room), OMA Student Lounge, and the 24-hour computer lab;
• Other duties as assigned.

KNOWLEDGE AND SKILLS:

• Knowledge of administrative support practices, computer technology, software packages, including but not limited to MS Office including Excel, Word, Outlook, and PowerPoint, and office equipment;
• Knowledge of generally accepted office practices and excellent communication skills;
• Knowledge of accounting and financial records;
• Ability to work independently, interpret information clearly, and make decisions;
• Ability to maintain confidentiality;
• Ability to interact effectively with people;
• Ability to organize work procedures;
• Ability to learn and apply software applications necessary for job functions;
• Provide a professional and approachable point of contact for the Division of Student Affairs.

MINIMUM QUALIFICATIONS:

• Associates’ degree and/or 3-5 years administrative experience;
• Strong organizational and computer skills;
• Budget Management skills;
• Excellent oral and written skills;
• Critical thinking skills.

PREFERRED QUALIFICATIONS:

• Bachelor's degree in Business or related field;
• Experience in higher education.

PHYSICAL REQUIREMENTS:

• Ability to lift 20 – 40 lbs. on occasion;
• Ability to stand for 1 -4 hours for events;
• Ability to sit for long periods of time;
• Ability to operate a motor vehicle (Oklahoma Class D license)

REPORTS TO: Vice President for Student Affairs                                                                

SUPERVISION GIVEN TO:  Student Workers

HOURS:          8:00 a.m. – 5:00 p.m.   M – F

POSITION:      Clerical, Full-Time, FLSA Non-Exempt