Executive Assistant to Vice President of Student Affairs

About this position

Executive Assistant

Department of Student Affairs

POSITION SUMMARY:  

The Executive Assistant provides administrative support to the Vice President for Student Affairs and maintains and manages the records and activities within the Division of Student Affairs.

PRIMARY DUTIES/ESSENTIAL FUNCTIONS:

• Support the Every Hillcat, Every Day philosophy;
• Provide support for the Vice President for Student Affairs;
• Select, onboard, and supervise student workers within the Division of Student Affairs;
• Maintain budget records and monitor office expenditures, including purchasing card reconciliation reports;
• Develop and maintain filing systems;
• Assist with office supply procurement;
• Schedule meetings and make travel arrangements;
• Handle routine incoming and outgoing correspondence;
• Maintain Rotunda announcement slides;
• Work with student organizations regarding accounts and purchasing procedures;
• Compile data and prepare reports;
• Maintain student holds for Title IX training requirement and related correspondence;
• Answer phone and give appropriate information to callers and visitors;
• Assist in providing a welcoming environment for students and visitors;
• Complete special projects and assignments;
• Oversee and schedule Student Affairs Conference Room, Conference Room A, Rotunda, Hillcat Den (student recreation room), OMA Student Lounge, and the 24-hour computer lab;
• Other duties as assigned.

KNOWLEDGE AND SKILLS:

• Knowledge of administrative support practices, computer technology, software packages, including but not limited to MS Office including Excel, Word, Outlook, and PowerPoint, and office equipment;
• Knowledge of generally accepted office practices and excellent communication skills;
• Knowledge of accounting and financial records;
• Ability to work independently, interpret information clearly, and make decisions;
• Ability to maintain confidentiality;
• Ability to interact effectively with people;
• Ability to organize work procedures;
• Ability to learn and apply software applications necessary for job functions;
• Provide a professional and approachable point of contact for the Division of Student Affairs.

MINIMUM QUALIFICATIONS:

• Associates’ degree and/or 3-5 years administrative experience;
• Strong organizational and computer skills;
• Budget Management skills;
• Excellent oral and written skills;
• Critical thinking skills.

PREFERRED QUALIFICATIONS:

• Bachelor's degree in Business or related field;
• Experience in higher education.

PHYSICAL REQUIREMENTS:

• Ability to lift 20 – 40 lbs. on occasion;
• Ability to stand for 1 -4 hours for events;
• Ability to sit for long periods of time;
• Ability to operate a motor vehicle (Oklahoma Class D license)

REPORTS TO: Vice President for Student Affairs                                                                

SUPERVISION GIVEN TO:  Student Workers

HOURS:           8:00 a.m. – 5:00 p.m.   M – F

POSITION:      Clerical, Full-Time, FLSA Non-Exempt

About us

EEO STATEMENT:

The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable laws), age (40 or older), religion, political beliefs, disability, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, housing, financial aid, and education services.

Rogers State University is a regional four-year university serving northeastern Oklahoma and the Tulsa metropolitan area.

RSU is recognized for:

• high-quality academic programs
• a nurturing scholastic atmosphere
• distance learning options
• a high-technology learning environment

RSU offers a variety of master’s, bachelor’s and associate degrees to assist students in achieving their academic goals. As well as a vibrant campus life with student organizations to foster development inside and outside of the classroom.

The university operates three full-service campuses in Claremore, Bartlesville, and Pryor. In addition, RSU provides innovative distance learning options for students through RSU Online, RSU Public Television, and other delivery methods.