What are the responsibilities and job description for the Executive Assistant position at Roessel Joy?
- Manage the full meeting lifecycle for Management Committee and Partnership meetings, including scheduling, agenda development, materials preparation, distribution, and post-meeting follow-up.
- Partner with the CAO, Management Committee and Practice Chairs to build agendas that reflect the right priorities, sequence topics deliberately, and protect time for substantive discussion.
- Compile, edit, and distribute materials, ensuring partners receive clear, accurate, and well-organized information in advance of every meeting.
- Track action items to completion across partners and functional leaders.
- Draft, edit, and proof communications on behalf of the Managing Partner, Management Committee and Partnership.
- Handle correspondence involving confidential matters with absolute discretion.
- Serve as a trusted intermediary on sensitive matters.
- Maintain the firm's governance calendar, including partner meetings, committee meetings, and partnership votes in coordination with the CAO, Management Committee and Practice Chairs.
- Manage NetDocs for partnership and committee materials, ensuring version control, access controls, and retention practices meet the firm's standards.
- Identify operational gaps in how the partnership runs and propose improvements that increase clarity, speed, and accountability.
- Handle, on an ad hoc basis, scheduling help for Director-Level staff (e.g., Project Management scheduling support)
- Act as central support for miscellaneous administrative needs.
Salary : $120,000