Lease and Expense Administrator

Description

Roers Companies is seeking an energetic, dedicated professional to join our team in Plymouth, MN as a Lease and Expense Administrator. 

About Us

Roers Companies is a 2025 USA Today Top Workplace and a national leader in multifamily real estate investment, development, construction, and property management. Headquartered in Plymouth, Minnesota, we’re on a mission to elevate multifamily housing by developing and operating market-rate and affordable apartments in growing neighborhoods. Since our founding in 2012, Roers Cos. has developed more than $4 billion in real estate, representing 15,000 homes across the Midwest, Mountain Southwest, and Sunbelt regions. Our team thrives on purpose-filled work, an entrepreneurial spirit, and unlimited growth potential. 

About You

You’re passionate about your work and strive to achieve ambitious goals. You offer an extra hand and aren’t afraid to ask for help when needed. You act with integrity and empathy for the people around you. You get the big picture while executing the little details. In other words, you share our corporate values—passion, work ethic, teamwork, integrity, and ownership mindset.   

Responsibilities 

Lease Administrator (75%) 

•  Review, interpret, and abstract key information (e.g., rent amounts, lease start/end dates, renewal options, specific clauses) from lease agreements and related documents into a lease management database (e.g. Yardi).  
• Perform monthly rent roll certifications and general ledger expenses analysis.  
• Resolve account discrepancies, work with the accounting department as needed.  
• Monitor and track critical dates, including lease expirations, renewal options, and termination deadlines, and notify relevant parties in advance.  
• Ensure compliance with all lease terms and conditions, as well as federal, state, and local real estate laws and regulations.  
• Track and verify that tenants have current and adequate insurance certificates on file.  
• Generate regular and ad-hoc reports on lease status, portfolio performance, and critical dates for management review. 
• Conduct periodic audits of lease files and data to ensure accuracy and compliance. 

Expense Administrator (25%) 

• Review, audit, and process employee expense reports, ensuring receipts and documentation are accurate and compliant with company policy.  
• Ensure all T&E activities adhere to company policies and explain the reasoning behind policies to employees.  
• Act as a subject matter expert and primary point of contact for employees and vendors regarding travel and expense matters.  
• Address and resolve any compliance issues, non-payment issues, or discrepancies with diplomacy and tact.  
• Generate reports on travel expenses and assist with data analysis to help improve policies and procedures.  

Requirements

• Attention to Detail & Accuracy – Maintains precise, error-free lease and expense data by thoroughly reviewing documents, identifying discrepancies, and ensuring data integrity. 
• Technical & Systems Proficiency – Uses lease management software and financial systems effectively to enter data, generate reports, and analyze information. 
• Legal & Policy Compliance – Applies lease terms, regulatory requirements, and company travel/expense policies to ensure full compliance across activities. 
• Financial Acumen – Understands financial data and processes, supporting rent rolls, ledger analysis, and accurate expense administration. 
• Communication & Professionalism – Communicates clearly with internal teams and vendors, explains policies, and resolves issues with diplomacy and clarity. 
• Problem Solving & Critical Thinking – Identifies root causes of discrepancies and resolves lease or expense-related issues using sound judgment. 
• Time Management & Prioritization – Manages multiple deadlines and tasks efficiently, ensuring timely completion of lease and expense responsibilities. 
• Collaboration & Cross-Functional Coordination – Works effectively with Accounting, Property Management, Compliance, and external partners to maintain accurate information flow. 
• Confidentiality & Ethical Judgment – Protects sensitive financial and contractual information and makes decisions aligned with ethical standards. 
• Customer Service Orientation – Provides responsive, helpful support to employees and vendors on lease or expense-related questions and policy matters. 

Education 

• Bachelor’s degree in Business Administration, Accounting, Finance, Real Estate, or a related field (or equivalent work experience). 
• Coursework or certification in real estate, property management, accounting, or finance is a plus. 

Experience 

• 2–4 years of experience in lease administration, property management, real estate operations, or a related administrative/financial role. 
•  Experience abstracting leases, managing lease data, or working with lease management systems (e.g., Yardi) is strongly preferred. 
• Experience in accounts payable/receivable, general ledger reconciliation, or financial data review. 
• Background in travel and expense administration or corporate credit card programs is helpful. 

Compensation and Benefits for Lease and Expense Administrator:

Pay Range:  $52,630 - $69,200  

Compensation is determined by several factors that vary depending on the position, including the individual’s experience, skills, and the knowledge they bring to the specific role

Roers offers a comprehensive benefits & perks package to full-time employees which may include:

• Health Plans - Medical, dental, vision, FSA, and HSA

• Family Leave - Paid birth & bonding leave

• Employer Paid Benefits - Basic life insurance, Accidental Death & Dismemberment (AD&D), and short-term disability

• Additional Voluntary Benefits – Life Insurance, AD&D, long-term disability, critical illness, and accident insurance

• 401(K) - 3% company contribution, 100% vested after 2 years of employment

• Competitive PTO - 3 weeks of PTO with immediate accrual, 9 paid holidays, 1 floating holiday, and bereavement

• Health and Wellness - fitness membership reimbursement program

• Free stays in Roers’ properties guest suites

• Rent Discount - 20% discount for employees living in Roers Companies properties

• Employee Referral Bonus Program - $2,500 referral bonus paid once referred candidate completes 60 days of employment

• Charitable Match Program – Roers matches employee donations to charitable organizations

• Professional Development Opportunities

• Employee Assistance Programs

Roers Companies is focused on building a workforce that is diverse and inclusive. We are an Equal Opportunity Employer and consider applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, provincial, or local law.

Roers Companies participates in E-Verify to confirm the employment eligibility of all newly hired employees. For further information about the federal E-Verify program, please click to see the Right to Work and E-Verify Participation posters.

Candidates will be required to pass a criminal background check, motor vehicle report (have a valid drivers license), passing physical, and drug test.

In order to be considered for this position, applicants must complete a survey at this link:

https://go.apply.ci/s/83Iy24550b

#RoersCompaniesCareers

Salary : $52,630 - $69,200