Import Export Coordinator

Job Description

This position is responsible for providing support for Import/Export bookings, shipments coordination, customs clearance and attending phones. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Work and communicate with other members of the Company to create an effective team. The requirements listed below are representative of the knowledge, skill, and/or ability required.

QUALIFICATIONS:

Required

• Possess (2) years of experience in the Ocean Shipping Industry to include; NVOCC export documentation, customs clearance, coordinating inland trucking for LCL/FCL (Less/Full Container Load), and cargo consolidation.
• Familiar with export shipping documents such as Ocean Bill of Lading, Airway Bills, and Customs clearance procedures
• Intermediate computer skills in programs such as Word, Excel and Outlook.
• Must be able to communicate effectively both verbally and in writing in English
• High School diploma or equivalent.
• Ability to handle multiple phone lines.
• Possess well-developed interpersonal skills. Ability to meet and deal effectively with the customers, executives and the general public.
• Ability to establish and maintain effective working relationships with fellow employees and other individuals s/he may have to contact in order to perform her/his job.
• Ability to think logically and follow procedures and instructions.
• Strong organizational skills and ability to multitask.
• Strong time management skills. Must be able to prioritize.
• Ability to work with limited supervision and strong initiative.
• Ability to exercise good judgment in prioritizing projects delegated by supervisor
• Ability to respond to common inquiries regarding the areas and/or countries s/he works with
• Ability to work extended hours, holidays and/or weekends, as needed.
  
  

DUTIES AND RESPONSIBILITIES:

Primary

• Tracks LTL shipments in route to our consolidation facility, secures warehouse receipts documentation, updates tracing reporting and submits to customers.
• Matches import/export documents with warehouse receipts
• Assists with export shipment booking process,
• Coordinate pick up / delivery of cargo locally and over the road.
• Work with the warehouse operations to track and prepare loading specs of cargoes as per customer requirements.
• Work with customer suppliers to track their purchase orders (PO) availability, coordinate pick up if required, and update our PO managements systems with the cargo and documents events.
• Attends to high volume incoming phone calls, extensive follow-up and perform multiple tasks simultaneously.
• Preparing of export certificates with various government entities
  
  

Hours 8:30am - 5:00 pm. 30 minutes of lunch break. No overtime needed.