Accounting Assistant

POSITION SUMMARY: An entry-level professional who supports and assists the Accounting Managers and Senior Accountants in the Accounting and Finance department.

ESSENTIAL FUNCTIONS:

Accounts Payable

• Prepare and assist accounts payables ensuring that all invoices and expenses are entered promptly and accurately into the ERP program.
• Maintains all vendor invoices chronologically in the SharePoint system.
• Daily review of accounts payable and departmental approvals.
• Responsible for internal and external inquiries related to financial transactions.
• Special projects as directed by supervisor.
• Perform other work-related duties as assigned.

Accounts Receivable

ESSENTIAL FUNCTIONS:

• Prepares data received from Shipping Department for processing of invoices for orders that have shipped on the previous day.
• Processing of third-party freight invoices on a weekly basis.
• Daily review of account balances for pending orders on credit hold to determine release of product.
• Daily verification of incoming electronic payments on accounts receivable accounts.
• Reapplication /redistribution of payments on accounts receivable accounts as needed.
• Scanning of department documents such as invoices, statements, quarterly reports, and payroll data.
• Assist in invoice and statement mail preparation.
• Reprinting and mailing of invoices to customers upon request.
• Special projects as directed by supervisor.
• Preparation of deposits.
• Coding of Cash Receipts and bank Lock Box Deposits on a daily basis.
• Royalty sales verification on a monthly basis.
• Perform other work-related duties as assigned.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

• Experience working in accounting or finance related position.
• Strong proficiency in Microsoft Excel and other Microsoft Products is required.
• Must be able to carefully follow written and verbal instructions and work well under pressure.
• Must be able to accurately convey written and verbal instructions to others.
• Strong attention to detail.
• Desire to learn and grow as an accountant with the company.

PHYSICAL ENVIRONMENT:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to frequently type and perform data entry for extended periods of time.
• Must be able to occasionally bend, reach, grasp small objects, and lift up to 25 pounds with or without reasonable accommodation.