Travel Coordinator/Accounting Admin Assistant

Company Description

LVW Electronics is a provider of cutting-edge systems solutions for both private and public-sector clients globally. With expertise spanning professional audio, electronic and physical security, life safety systems, advanced control systems, and information transmission systems, LVW tailors its offerings to meet each client's unique needs. From CCTV and access control to mass notification and advanced network infrastructure, the company is committed to delivering reliable, cost-effective, and low-risk solutions. LVW Electronics is dedicated to innovation and exceptional service quality in all aspects of its operations.

Travel Coordinator/Accounting Admin Assistant

Position Summary included but NOT limited to:

This position is responsible for managing all aspects of travel, including booking flights, accommodations, and ground transportation: and general administrative and Accounting duties as assigned.

Responsibilities:

·        Travel Planning and Booking: Plan and book flights, hotels, rental cars and other transportation for all employees and including but not limited to group travel for conferences or corporate events.

·        Itinerary Management: Prepare detailed travel itineraries, update travelers regularly on changes, and reach out to employees regularly for travel updates.

·        Vendor Relations and Negotiation that do not include signing of any type of contract: Establish and maintain relationships with airlines, hotels, and transportation providers to secure the best rates and services.

·        Budget and Expense Oversight: Track travel expenses, monitor travel budgets and search for best value, and report on cost-saving opportunities while ensuring compliance with company policies.

·        Emergency Management: Handle travel disruptions such as cancellations or delays, providing solutions promptly to minimize inconvenience.

·        Policy Compliance: Ensure all travel arrangements adhere to company policies, legal regulations, health protocols, and follow the chain of approval list. Maintaining company expense policies and travel policies.

·        Client and Employee Support: Serve as primary point of contact for travelers, offering guidance, assistance and customer service throughout the travel process.

·        Industry Awareness: Stay informed on travel industry trends, technology, and regulations to optimize travel programs and advise the organization accordingly.

·        Accounting Duties: duties will be assigned as needed to support the accounting team. This can include but is not limited to AP and AR.

·        Administrative Duties: general admin including answering the phone, greeting guests at the front desk, updating the phone list

Role Requirements:

·        Comprehensive knowledge of travel coordination

·        Entry level accounting knowledge

·        Ethical behavior when dealing with sensitive information and financial integrity

·        High level of accuracy and efficiency.

·        Exceptional verbal and written communication skills.

·        Courteous, professional manner, strong customer service skills.

·        Computer literacy

·        Attention to detail.

·        Problem solving skills

·        Time Management and organizational skills

·        Willingness to comply with all company, local, state, and federal financial regulations.

·        Ability to train others when it comes to travel policy and expense entry.

Minimum Qualifications:

• US Citizen/Resident
• High School Diploma
• Minimum of one year work experience in travel coordination/accounting.
• Training or college degree in technical or business field is desirable.

Please note this is not an inclusive list of job responsibilities. Management reserves the right to modify responsibilities based on operational needs.