Land Records Specialist

Rockingham County is an equal opportunity employer and will comply with federal and state statutes regarding discrimination in employment. 

An employee in this class works to record land parcels, and to prepare and maintain land records to reflect transfers in real property ownership, or ownership splits; and for processing ownership changes in computer records. Employee is also responsible for providing general assistance to the public, County boards, municipal boards, other departments and staff as needed in areas involving land records, exclusions and exemptions. Employee must exercise considerable accuracy and attention to detail maintaining accurate records pertaining to the tax parcels. Employee in this position assists in the administration of statutory exclusions and exemptions as they pertain to real property. Employee must also exercise considerable tact and courtesy in frequent contact with County officials and employees, municipal officials, and the general public.  Work is performed under the regular supervision of the Tax Appraisal Supervisor.

 

• Records real property transfers from all sources, utilizing data entry equipment to record real property ownership, acreage, tax codes and legal descriptions on property record cards; reads recorded deeds to obtain data such as grantor, grantee, date of transaction, description of property and location, and assessed value; contacts lawyers or other persons involved for clarification, as necessary.
• Researches estates in office and at courthouse to ascertain the correct ownership for listing and assessing real property.
• Assists interested persons in obtaining data concerning property location, ownership, assessed value of property and other tax information; prepares and provides copies of tax maps, property cards and listing data, as requested, collecting fees and providing receipts.
• Provides general assistance to the public, County boards, municipal boards, other departments and staff as needed in areas of real estate, deeds and boundaries.
• Utilizes data entry equipment to establish or amend computer files of land records data.
• Assists in the administration of exclusions and exemptions programs. This includes public contact, processing applications, verifying application data and maintaining the tax records of the parcels affected by these programs.
• Conducts statutory audits of parcels receiving exemptions and/or exclusions to assure compliance to statutes.
• Performs necessary support functions to the Land Records Technicians.
• Performs other related work as required.

Knowledge, Skills, and Abilities

• Thorough knowledge of personal computer, operating systems, software, and peripheral equipment used by the County, as work requires the use MS-Windows Office Suite, printer/scanner, and specific tax department software.
• Some knowledge of published materials and of general research areas as related to land records management activities.
• Research estates to reflect correct ownership in the listing of real property.
• Some knowledge of state laws and County ordinances and policies affecting land management recording.
• Some knowledge of geographical areas and subdivisions of the County. 
• Ability to explain policies and methods to the general public.
• Ability to exercise tact and courtesy in frequent contact with the general public and other County and municipal officials.
• Ability to establish and maintain effective working relationships as necessitated by work assignments.

 

Physical Requirements

 This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting and using hands to finger, handle or feel, frequently requires repetitive motions and occasionally requires standing, walking, speaking or hearing, reaching with hands and arms and pushing or pulling; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, using of measuring devices and operating motor vehicles or equipment; work has no exposure to environmental conditions; work is generally in a quiet location (e.g. library, private offices).

Graduation from high school, experience in an office environment, customer service skills and competent computer skills.
 
Special Requirements
Valid Driver's License.

Salary : $37,006