Events Coordinator & Marketing Assistant

Rochester Downtown Development Corporation (RDDC) is a 501(c)(3) not-for-profit organization whose sole mission is to drive economic vitality in downtown Rochester. RDDC accelerates downtown development by positioning and marketing the assets that attract businesses and investment, and it catalyzes innovative ideas that make downtown a more vibrant and inclusive community. RDDC also built The Commissary (opened in 2020), the region’s first and only food business incubator and shared kitchen. 

RDDC is producing a dynamic program of outdoor events, designed to activate and revitalize public spaces in downtown Rochester. RDDC is seeking to hire an Events Coordinator & Marketing Assistant to advance this work.  

Responsibilities

·      Manage RDDC’s outdoor public events

o  Oversee external contract for larger events

o  Manage all RDDC-produced events, including securing all event sponsorships, partners, permits, volunteers, vendors (e.g., food trucks), and all on-site event management

o  Assist in submission of associated grant applications

o  Manage RDDC’s Pop-Up Toolkit equipment which assists other entities seeking to hold downtown events open to the public

·      Manage logistics for RDDC’s Economic Growth Series business luncheons

o  Coordinate with event locations, including event contracts, room layouts, menu selections, table assignments, and A/V needs

o  Manage and coordinate event reservations, payments, name badges, table signs, and event signage

·      Administer programs and installations that make downtown public spaces more welcoming and appealing (e.g., seasonal holiday decorations, plantings, summer furniture)

·      Provide marketing assistance

o  Produce newsletters for RDDC-run events (e.g., Washington Square’s Summer in the Square events, Eat Up Roc Downtown Restaurant Week, Economic Growth Series events)

o  Work with the Director of Marketing & Communications to provide social media postings as needed

o  Produce RDDC’s monthly Around Downtown newsletter

·      Additional duties

o  Assist the team in preparing for RDDC meetings (e.g., Board of Directors, Membership meetings, Annual Meeting)

o  Office tasks as needed and other projects, as assigned

Qualifications & Experience

·      Events planning and execution (previous experience required)

·      Excellent verbal and writing skills required

·      B.A. degree in a related field required 

·      Proficiency with Microsoft Office programs, Canva, Constant Contact, and social media platforms

·      Ability to work in a team-centered environment

·      Organized, detail-oriented, innovative problem-solver, and capable of managing multiple tasks

·      Physical ability to lift up to 50 pounds in order to work at event sites (e.g., loading, unloading, set-up, tear-down)

Compensation & Benefits

The salary for this position ranges from $62,500-$66,000, depending on experience and qualifications.  RDDC offers a competitive and comprehensive benefits package.  RDDC is an equal-opportunity employer committed to fostering an inclusive and supportive workplace.

How to Apply

Interested candidates should submit a resume and cover letter to rddc@rddc.org with the subject line: "Events Coordinator and Marketing Assistant".  Applications are due by August 31, 2026.